Administrative Assistant (FT) - Pediatric Administration

Kansas Health System; Kansas City (KS); On-site; USD 36,000 - 60,000; Full time

Job summary

The University of Kansas Health System is seeking an Administrative Assistant (FT) to support Ambulatory Pediatric Administration. The role focuses on high-level administrative tasks for departments and clinics, including scheduling, payroll assistance, data gathering, and report preparation.

Responsibilities include managing timekeeping, credentialing coordination, expense submission, document preparation, and event planning, with a strong emphasis on professional, clinical, and technical

Qualifications

• High School Graduate required.
• 2+ years of operational experience in the department or specialty line.
• Fluent English—read, write, speak and understand.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access.

Responsibilities

• Assists in daily operations of the office.
• Leads the administrative efforts of the department/clinic.
• Schedule meetings and coordinates travel arrangements.
• Coordinates credentialing/licensing and submits expenses in Workday.
• Documents provider effort distribution (cFTE, QGenda).
• Enters timekeeping (Kronos) and prepares/manuscripts and memos.
• Answers nonclinical calls and provides communications; transcription.
• Event planning and coordination; prepares and edits reports.

Skills

Fluent English

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Education

High School Diploma

Bachelor's Degree

Tools

Workday

Kronos

QGenda

Job description

Administrative Assistant (FT) - Pediatric Administration

Job ID: R-57108 Job Type: Full time Site Location: CDU-Children's Dev Work Shift: Days - Full Time

Position Summary / Career Interest

The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative task such as scheduling, CME balance tracking, payroll assistance and gathering data and preparing reports. Leads the administrative functions of assigned areas.

Responsibilities and Essential Job Functions

• Assists in daily operations of the office.
• Subject matter expert and leads the administrative efforts of the department/clinic.
• Schedule meetings
• Coordinates travel arrangements
• Coordinates credentialing/licensing
• Submits expenses (Workday)
• Documents provider effort distribution (cFTE database, QGenda)
• Enters timekeeping (Kronos)
• Prepares manuscripts
• Prepares and edits memorandums, emails, etc.
• Answers (nonclinical) telephone calls and provides communications
• Transcription
• Event planning and coordination
• Prepares, proofs, edits, and collates reports
• Uses filing systemfor historical documentation and personnel transitions
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• 2 or more years of operational experience in the department or specialty line.

Preferred Education and Experience

• Bachelors Degree
• Technical or professional training/degree in Business School
• health care experience

Required Language Skills

• Fluent English - Read, write, speak and understand.

Knowledge Requirements

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.