Administrative Assistant (FT) - Pediatric Administration

The University of Kansas Health System; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

The University of Kansas Health System is seeking an Administrative Assistant (FT) for Pediatric Administration. You will provide high-level clerical support to ambulatory departments, assist with scheduling, expense reporting, and data gathering for reports.

You will also help with meetings, travel, credentialing, and timekeeping systems. Ideal candidates have a high school diploma with relevant operational experience; a bachelor's degree or healthcare business training is preferred.

Qualifications

• High School Graduate with 2+ years of operational experience in the department or specialty line.
• Bachelor's Degree or technical/professional training in Business or Healthcare preferred.
• Fluent English — read, write, speak and understand.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required.

Responsibilities

• Assists in daily operations of the office.
• Subject matter expert and leads the administrative efforts of the department/clinic.
• Schedule meetings.
• Coordinates travel arrangements.
• Coordinates credentialing/licensing.
• Submits expenses (Workday).
• Documents provider effort distribution (cFTE database, QGenda).
• Enters timekeeping (Kronos).
• Prepares manuscripts.
• Prepares and edits memorandums, emails, etc.
• Answers (nonclinical) telephone calls and provides communications.
• Transcription.
• Event planning and coordination.
• Prepares, proofs, edits, and collates reports.
• Uses filing system for historical documentation and personnel transitions.
• Must be able to perform the professional, clinical and/or technical competencies of the assigned unit or department.

Skills

Fluent English

Communication

Office coordination

Education

High School Graduate

Bachelor's Degree in Business/Healthcare

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Position Title Administrative Assistant (FT) - Pediatric Administration Days - Full Time CDU-Children's Dev Position Summary / Career Interest:

The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative task such as scheduling, CME balance tracking, payroll assistance and gathering data and preparing reports.

Leads the administrative functions of assigned areas.

Responsibilities and Essential Job Functions

• Assists in daily operations of the office.


• Subject matter expert and leads the administrative efforts of the department/clinic.


• Schedule meetings


• Coordinates travel arrangements


• Coordinates credentialing/licensing


• Submits expenses (Workday)


• Documents provider effort distribution (cFTE database, QGenda)


• Enters timekeeping (Kronos)


• Prepares manuscripts


• Prepares and edits memorandums, emails, etc.


• Answers (nonclinical) telephone calls and provides communications


• Transcription


• Event planning and coordination


• Prepares, proofs, edits, and collates reports


• Uses filing systemfor historical documentation and personnel transitions


• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate 2 or more years of operational experience in the department or specialty line.

Preferred Education and Experience

• Bachelors Degree Technical or professional training/degree in Business School health care experience.

Required Language Skills

• Fluent English - Read, write, speak and understand.

Knowledge Requirements

• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required.

Time Type

• Full time

Important information for you to know as you apply:

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion. The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail]. Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world-class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life-changing treatments for the people we serve.