Executive Assistant, Pediatric Vice Chairs

University of California - Los Angeles Health; Los Angeles (CA); Hybrid; USD 47,000 - 74,000; Full time

Job summary

The University of California in Los Angeles area is seeking an Executive Assistant to support the Pediatric Vice Chairs. The role involves administrative and analytical duties, coordinating reports, and ensuring deadlines are met across research, clinical, education, and academic portfolios.

The successful candidate will manage multiple priorities in an academic medicine environment, demonstrate strong writing and judgment, and maintain discretion while working with senior faculty and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5 years minimum of business operations and/or administration experience.
• Ability to use high-level discretion and maintain confidentiality.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Analytical skills to interpret and apply policies; define problems; formulate conclusions.
• Strong written skills to prepare accurate, concise, and clear reports and documents.
• Excellent communication and interpersonal skills to work with administrators, deans, chairs, faculty and staff.

Responsibilities

• Provide administrative and analytical support to the Vice Chair leadership team.
• Coordinate priorities, meetings, reports, action items, and follow-up activities across leadership portfolios.
• Assist across operational, academic, clinical, research, or financial topics with cross-department impact.

Skills

Business operations

Administration

Analytical skills

Written communication

Interpersonal communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Executive Assistant, Pediatric Vice Chairs

The Department
of Pediatrics is seeking an enthusiastic, organized, detail-oriented,
resourceful, and collaborative professional to provide administrative and
analytical support to the Department's Vice Chair leadership team. This
position will support Vice Chairs across key mission areas, including research,
clinical affairs, education, academic affairs, research workforce development,
community partnerships and advocacy, and innovation and strategy. The role will
help ensure priorities, meetings, reports, action items, and follow-up
activities are well coordinated across these leadership portfolios. Under
general direction, the Executive Assistant will perform a variety of
professional administrative and analytical duties, including reviewing reports,
synthesizing information and data, preparing written summaries and
recommendations, coordinating special projects, tracking deadlines, and
supporting department-wide initiatives. Assignments may involve operational,
academic, clinical, research, or financial topics with departmental or
cross-departmental impact. The ideal candidate will be highly organized,
responsive, and comfortable working with senior faculty and administrative
leaders. This role requires strong writing skills, sound judgment, discretion,
attention to detail, and the ability to manage multiple priorities in a busy
academic medicine environment. This is a hybrid position requiring work four
days per week on-site and one day per week remote, with the remote day assigned
based on departmental operational needs.

Salary Range: $33.81 - $53.93 Hourly

Qualifications

Required:

• Bachelor's
  degree and/or equivalent combination of education and experience
• 5 years minimum
  of Business operations and/or administration experience
• Ability to use
  high-level discretion and maintain a high level of confidentiality
• Advanced
  Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical
  skills sufficient to interpret and apply University and campus policies; define
  problems; formulate logical conclusions, recognize alternatives
• Strong written
  skills to prepare accurate, concise, and clear reports and documents
• Communication
  and interpersonal skills are sufficient to work effectively with
  University-wide and campus-wide Administrators, Deans, Department Chair,
  faculty and staff both orally and written

Preferred:

• Knowledge of
  academic and/or administrative structure of institutions of higher education