Senior Provider Administrative Assistant, Pediatric Cardiology

University Hospitals; Cleveland (OH); On-site; USD 43,000 - 65,000; Full time

Job summary

University Hospitals in Cleveland, OH seeks a Senior Provider Administrative Assistant for the Pediatric Cardiology department to support providers and manage clerical duties. You will handle scheduling, patient financial clearances, communications, and documentation workflows.

The role requires strong medical terminology knowledge, excellent communication, and multitasking abilities. On-site position with opportunities to support onboarding and departmental operations.

Qualifications

• Medical terminology knowledge is required.
• Proven ability to manage multiple tasks simultaneously.
• Proficient computer skills in Windows environment.
• Excellent verbal and written communication skills.
• Ability to organize and prioritize workload to achieve outcomes.
• Experience with office equipment and general admin tasks.
• Strong customer service experience.
• Proficiency with Excel, PowerPoint, Word, Outlook and Google tools.

Responsibilities

• The Provider Secretary will be the primary administrative support to assigned providers.
• Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction.
• Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls.
• Coordinates various clinical and nonclinical administrative activities of provider’s including schedules, lab coats, id badge, etc.
• Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines.
• Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities
• Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed.
• Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate.
• Types, transcribes and process correspondence, documents, grant papers and publications.
• Coordinates timely submission of grant papers and publications.
• Completes correspondence &/or administrative paperwork.
• Performs advanced tasks for department (i.e. denial management, SSI, iprocurement, etc… Takes all dictations for letters of recommendation for medical students, residents, fellows, attending staff and past colleagues).
• Provides training to newly hired secretaries and provides additional support for current secretaries as needed.
• Provide clinical support to various onsite locations as needed.
• Supports the onboarding process of new providers to the department/division
• Performs general office duties and provides back up support for other staff as needed.
• Other departmental duties may be assigned as needed.

Skills

Medical terminology

Multitasking

Windows proficiency

Verbal & written communication

Organizational skills

Customer service experience

Office equipment knowledge

Office suite proficiency

Team collaboration

Education

High School Diploma or GED

Associate's Degree (Preferred)

Tools

Excel

PowerPoint

Microsoft Word

Outlook

Google Docs

Google Teams

Job description

Job Description - Senior Provider Administrative Assistant, Pediatric Cardiology (260008HC)

Senior Provider Administrative Assistant, Pediatric Cardiology - ( 260008HC )

What You Will Do

• The Provider Secretary will be the primary administrative support to assigned providers.
• Assesses customer’s needs, meets quality standard for services and evaluates customer satisfaction.
• Demonstrates excellent communication skills. Provides quality customer service by answering and making telephone calls.
• Coordinates various clinical and nonclinical administrative activities of provider’s including schedules, lab coats, id badge, etc.
• Schedules office visits, surgical procedures and ancillary testing according to practice/organization guidelines.
• Ensure completion and/or coordination of activities related to patient financial clearance prior to service being rendered including insurance eligibility, medical necessity, and prior authorization activities
• Ensures materials are provided for meetings/interviews as necessary in a timely manner and follow up is completed as assigned.
• Handles a variety of administrative issues with regard to phone calls, always following through to assure all request/complaints/communications are handled in the manner appropriate.
• Types, transcribes and process correspondence, documents, grant papers and publications.
• Coordinates timely submission of grant papers and publications.
• Completes correspondence &/or administrative paperwork.
• Performs advanced tasks for department (i.e. denial management, SSI, iprocurement, etc… Takes all dictations for letters of recommendation for medical students, residents, fellows, attending staff and past colleagues.
• Provides training to newly hired secretaries and provides additional support for current secretaries as needed.
• Provide clinical support to various onsite locations as needed.
• Supports the onboarding process of new providers to the department/division
• Performs general office duties and provides back up support for other staff as needed.
• Other departmental duties may be assigned as needed.

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• High School Equivalent / GED (Required) and
• Associate's Degree (Preferred)

Work Experience

• 3+ years secretarial experience (preferably with at least 1 year previous administrative/secretarial support of a provider or provider practice) (Required) and
• Experience with demonstrated problem solving ability (Required)

Knowledge, Skills, & Abilities

• Medical terminology (Required proficiency)
• Proven ability to successfully manage multiple tasks simultaneously (Required proficiency)
• Computer skills in a Windows environment (Required proficiency)
• Demonstrate proficient verbal and written communication skills (Required proficiency)
• Ability to organize and prioritize workload to achieve expected outcomes (Required proficiency)
• Intermediate knowledge of office equipment (Required proficiency)
• Intermediate computer skills in Windows environment (Required proficiency)
• Excellent verbal & written communication skills (Required proficiency)
• Experience in customer service environment (Required proficiency)
• Excellent Organizational skills (Required proficiency)
• Excel, PowerPoint, Microsoft Word and Outlook, Google documents and teams (Required proficiency)

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%