Medical Secretary, HIM

University of Utah; Salt Lake City (UT); Presencial; USD 25 000 - 33 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

healthcare coverage

14.2% retirement contributions

paid leave time

11 paidHolidays

50% tuitionreduction

Flex spending accounts

basic employee life insurance

insurance coverage

Free transit on most UTA services

Employee discounts

Professional development opportunities

Resumo da oferta

The University of Utah Health is seeking a Medical Secretary, HIM to manage health information and medical records for pediatric clinics within the Department of Pediatrics. The role provides secretarial and administrative support across 15 pediatric subspecialty divisions and ensures HIPAA compliance and privacy protocols.

The position is based primarily in a call center with on-site attendance in Salt Lake City, UT, and includes benefits such as healthcare coverage, retirement contributions,

Qualificações

• Two years of secretarial experience, or equivalency.
• Successful completion of medical software training may be required by a certain date.

Responsabilidades

• Manages health information and medical records for pediatric clinics.
• Coordinates with clinical teams to ensure optimal patient care and chart integrity.
• Uploads external records, manages faxing, and routes documents via EMR.
• Acts as liaison between departments and external clinics.

Conhecimentos

Secretarial experience

Descrição da oferta de emprego

Medical Secretary, HIM

Job Summary

Position Summary

Manages health information and medical records for pediatricpatients and subspecialty clinics in the Department of Pediatricsat the University of Utah School of Medicine. Provides secretarialand administrative support for pediatric ambulatory clinicscomprised of 15 pediatric subspecialty divisions and service lines.Coordinates with multiple clinical teams and subspecialty divisionsto ensure optimal patient care and distribution of incoming andoutgoing medical records. Assists with fax management, uploadingrecords to patient charts, proposing orders/forms/documents forprovider sign-off, identity and chart integrity, adoptionprocesses, and creation of clinical summaries for distribution tocare teams. Ensures adherence to privacy protocols, HIPAAcompliance, and scanning policies.

This position is primarily housed in a call center, separate fromclinic locations. Primary job location is 200 S 250 E, Salt LakeCity, UT; site rotations are required at Primary Children'sOutpatient Services building at 81 N Mario Capecchi Dr, Salt LakeCity, UT.

This position is full-time, 40 hours per week. Regular, punctual,and on-site attendance is required.

• Excellent healthcare coverage at affordable rates (see the SummaryComparison for more information)
• 14.2% retirement contributions
• Generous paid leave time
• 11 paidHolidays per year
• 50% tuitionreduction for employees, spouses, and dependentchildren
• Flex spending accounts
• University provided basic employeelife insurance coverage equal to a salary of up to$25,000
• Variety of elective insurancecoverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
• Free transit on most UTA services
• Employee discounts on a variety of products and services,including cell phones & plans, entertainment, health andfitness, restaurants, retail, and travel
• Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/.

Additional amenities include a free membership to the onsitefitness center with state-of-the-art equipment; an outdoorpatio/terrace featuring seating and outdoor games; and a variety offood truck services.

Responsibilities

This position is patient-sensitive and must fulfill all associatedrequirements. We protect our patients, coworkers and community byrequiring all patient-sensitive employees to be immunized accordingto CDC standards and hospital policy. Limited exemptions may bemade for documented medical contraindications or religious beliefsthat object to vaccinations.

Applicants must demonstrate the potential ability to perform theessential functions of the job as outlined in the positiondescription.

Essential Functions

1. Serves as a resource for triage, scheduling, and clinicalteams; educates on University policy and procedures related topatient health information and chart integrity.
2. Coordinates, logs and assists healthcare providers, clinicalteams and patients through the medical record release process forthe Department of Pediatrics and Primary Children's Hospital.
3. Coordinates with the Department of Pediatrics, PrimaryChildren's Hospital, and other University and non-Universitycommunity clinics to obtain Protected Health Information (PHI) forclinical care.
4. Assists patients, patients' family, referring physicians, andthird-party carriers to resolve PHI related items; explains varioustypes of medical documents.
5. Manages individual patient legal documents in the ElectronicMedical Record (EMR) regarding custody/guardianship, adoption, namechange, sex change, etc.
6. Uploads external lab and imaging results for providerreview.
7. Oversees and distributes the incoming and outgoing fax volumefor assigned divisions to ensure timely responses. Uploads externalmedical records and distributes to appropriate care teams.
8. Routes prescription refills, medical orders,prior-authorization forms, outside medical records, patient schoolplans, patient letters, etc. to appropriate care teams.
9. Records, monitors, and verifies required data and information.Opens, uploads, files, and distributes incoming mail.
10. Researches and resolves issues related to lost documents and/orcompromised records.
11. Creates and/or responds to messages in the EMR with detailedprofessional notes.
12. Oversees document distribution, fax management, chart integrityand uploading to the EMR.
13. Acts as a liaison between the Department of Pediatrics, PrimaryChildren's Hospital, and other University and non-Universitycommunity clinics.

Problem Solving

• Ability to perform the essential functions of the job asoutlined above.
• Demonstrated organizational, human relations, and effectivecommunication skills.
• Knowledge of medical terminology.
• Strong word processing and spreadsheet software skills.
• The incumbent may be required to prioritize tasks received frommultiple staff members and determine the order of importance.
• Ability to use discretion and judgment when schedulingappointments, screening calls, coordinate procedures, tests andother treatments as it relates to the patients care.
• Ability to coordinate work processes with other departments,community, governmental or regulatory agencies and must understandthe objective and policies governing the activities of thedepartment and be able to effectively communicate this informationto interested parties.

Comments Working Conditions and Physical Demands

• This is a sedentary position that may exert up to 10 pounds andmay lift, carry, push, pull or otherwise move objects. Thisposition involves sitting most of the time and is not exposed toadverse environmental conditions.

Disclaimer

This job description has been designedto indicate the general nature and level of work performed byemployees within this classification. It is not designed to containor be interpreted as a comprehensive inventory of all duties,responsibilities and qualifications required of employees assignedto the job. The above job description reflects the general physical and mentaldemands and environmental conditions required to perform theessential functions for this position. Nothing in this jobdescription restricts management's right to assign or reassignduties to this job at any time. The University of Utah Healthcomplies with the Americans with Disabilities Act, as amended andSections 503 & 504 of the Rehabilitation Act, and extendsreasonable accommodations to qualified applicants or employees withdisabilities. A qualified applicant must be able to perform theessential functions of the job, with or without a reasonableaccommodation. The staff member must be able to demonstratethe knowledge and skills necessary to provide care appropriate tothe age of the patients served on his or her assigned unit. Theindividual must demonstrate knowledge of the principles of lifespan growth and development and the ability to assess dataregarding the patient's status and provide care as described in thedepartment's policies and procedures manual.

Minimum Qualifications

Two years of secretarial experience, or equivalency (one year ofeducation can be substituted for two years of related workexperience).

Successful completion of medical software training may be requiredby a certain date within some departments.

Preferred

Two years of experience in a hospital, clinic or laboratorysetting.

Patient registration or related field experience.

Requisition Number: PRN46482B

Full Time or Part Time?: Full Time

Work Schedule Summary: Monday through Friday, 8:00 a.m. to5:00 p.m.

Department: 01101 - Pediatric Clinical Enterprise

Location: Other

Pay Rate Range: $18.16 to $24.29

Close Date: 01/13/2027