Administrative Assistant

MFE Inspection Solutions; Pasadena (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Holidays

Paid Vacation Leave

Paid Sick Leave

Retirement Plans with match

Opportunities for growth

Collaborative work environment

Job summary

MFE Inspection Solutions is seeking an Administrative Assistant to be the welcoming face and organizational hub of our office. You will coordinate daily administrative functions and support Managers, staff, and customers to keep operations running smoothly.

Responsibilities include front office management, scheduling, document preparation, file maintenance, billing support, and event planning. A professional, reliable, and detail‑oriented candidate thrives in our fast-paced environment.

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• 2+ years of experience in administrative, receptionist, or office coordination roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software.
• Strong verbal and written communication skills; excellent organizational skills.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors, in person and by phone.
• Manage the main phone line, route calls, and take accurate messages.
• Greet visitors professionally and manage visitor sign-in.
• Maintain a clean, organized reception area and conference rooms.
• Handle incoming and outgoing mail, deliveries, and packages.
• Prepare correspondence, documents, and reports; maintain files and records.
• Process invoices, purchase orders, and expense reports.
• Assist with scheduling meetings and managing calendars.
• Order and maintain office supplies and equipment; coordinate vendors and service providers.
• Support onboarding of new employees and assist with planning office events and meetings.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Professional demeanor

Reliability and punctuality

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Word

Excel

Outlook

Office Suite

Job description

MFE Inspection Solutions is seeking an Administrative Assistant to be the welcoming face and organizational hub of our office. In this dual role, you will coordinate daily administrative functions to keep our team running smoothly.

Duties include providing support to our Managers, team members, and customers by supporting office needs and supporting our company's general administrative activities. Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operations within the office.

Responsibilities:

Front Office & Reception

• Serve as the first point of contact for visitors, clients, and vendors, in person and by phone
• Manage the main phone line, route calls, and take accurate messages
• Greet visitors professionally and manage visitor sign-in
• Maintain a clean, organized reception area and conference rooms
• Handle incoming and outgoing mail, deliveries, and packages

Administrative Support

• Prepare correspondence, documents, and reports
• Maintain office files and records, both physical and electronic
• Process invoices, purchase orders, and expense reports
• Assist with scheduling meetings and managing calendars

Office Coordination

• Order and maintain office supplies and equipment
• Coordinate office vendors and service providers
• Support onboarding of new employees, including workspace setup
• Assist with planning office events and meetings
• Help enforce and improve office procedures and policies
• Provide administrative support to leadership and staff as needed

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 2+ years of experience in an administrative, receptionist, or office coordination role preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfortable learning new software
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple priorities in a fast-paced environment
• Professional appearance and demeanor
• Reliable, punctual, and dependable

Benefits:

Total Compensation includes a competitive salary, performance-based incentives, and eligibility to participate in a comprehensive benefits package:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Voluntary Supplemental coverages available
• Holidays
• Retirement Plans with a contribution match
• Paid Sick Leave
• Paid Vacation Leave
• Opportunities for professional growth and career advancement
• Collaborative and dynamic work environment

About MFE Inspection Solutions:

MFE Inspection Solutions is a leading provider of advanced inspection solutions, including equipment rental, sales, repair, training, and calibration. We specialize in Non-Destructive Testing (NDT), Remote Visual Inspection (RVI), and environmental tools, incorporating the latest technologies such as robotics and drones. Our mission is to deliver comprehensive inspection solutions that enhance safety, efficiency, and quality across various industries with a strong focus on innovation and customer service.

Learn more about MFE Inspection Solutions by going to www.mfe-is.com

MFE Inspection Solutions is committed to providing fair and equal employment opportunities for all applicants and employees, regardless of any non-merit factors.