Administrative Assistant: Front Office & Operations

PepsiCo Inc.; New York (NY); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Retirement plan

Job summary

The Associate Administrative Assistant at PepsiCo Inc. provides daily administrative and operational support to sales, delivery, and warehouse teams across assigned locations.

This role serves as a front-office contact, manages calls and visitors, processes sales orders, and coordinates location events. Responsibilities include onboarding support, procurement, records maintenance, asset management, and backup coverage to ensure smooth location operations.

Qualifications

• High school diploma or equivalent is required.
• Strong organizational skills and attention to detail.
• Professional verbal and written communication.
• Ability to manage multiple tasks and priorities.
• Willingness to learn internal systems and processes.

Responsibilities

• Manage front office inquiries, greet visitors, and provide admin support.
• Process sales orders accurately and promptly.
• Coordinate procurement and donation requests.
• Conduct I-9 verifications for new employees.
• Maintain driver files and related documentation.
• Handle phone assets and device assignments.
• Coordinate and support location events.
• Provide backup coverage for location and market teams.
• Maintain accurate records with attention to detail.
• Communicate professionally with internal teams and stakeholders.
• Prioritize tasks and meet deadlines.
• Collaborate across locations and markets.

Skills

Strong organizational skills

Verbal communication

Written communication

Prioritization

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Associate Administrative Assistant at PepsiCo Inc. provides daily administrative and operational support to sales, delivery, and warehouse teams across assigned locations.

This role serves as a front-office contact, manages calls and visitors, processes sales orders, and coordinates location events. Responsibilities include onboarding support, procurement, records maintenance, asset management, and backup coverage to ensure smooth location operations.