Associate Administrative Assistant - Keeseville, NY

PepsiCo Inc.; New York (NY); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Retirement plan

Job summary

The Associate Administrative Assistant at PepsiCo Inc. provides daily administrative and operational support to sales, delivery, and warehouse teams across assigned locations.

This role serves as a front-office contact, manages calls and visitors, processes sales orders, and coordinates location events. Responsibilities include onboarding support, procurement, records maintenance, asset management, and backup coverage to ensure smooth location operations.

Qualifications

• High school diploma or equivalent is required.
• Strong organizational skills and attention to detail.
• Professional verbal and written communication.
• Ability to manage multiple tasks and priorities.
• Willingness to learn internal systems and processes.

Responsibilities

• Manage front office inquiries, greet visitors, and provide admin support.
• Process sales orders accurately and promptly.
• Coordinate procurement and donation requests.
• Conduct I-9 verifications for new employees.
• Maintain driver files and related documentation.
• Handle phone assets and device assignments.
• Coordinate and support location events.
• Provide backup coverage for location and market teams.
• Maintain accurate records with attention to detail.
• Communicate professionally with internal teams and stakeholders.
• Prioritize tasks and meet deadlines.
• Collaborate across locations and markets.

Skills

Strong organizational skills

Verbal communication

Written communication

Prioritization

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Overview

The Associate Administrative Assistant provides daily administrative and operational support to sales, delivery, and warehouse teams across assigned locations. This role serves as a primary point of contact for front-office inquiries, manages incoming phone calls and visitors, processes sales orders, and coordinates location events. The position also supports employee onboarding, procurement, record maintenance, and other day-to-day business activities to help ensure efficient location operations.

Responsibilities

• Front Office & Administrative Support: Manage incoming phone calls, greet visitors, respond to inquiries, and provide general administrative support to location teams.
• Sales Order Processing: Process sales orders for assigned locations, ensuring accuracy and timely completion.
• Procurement & Donations: Coordinate procurement activities and assist with donation requests and related administrative processes.
• Employee Onboarding & Compliance: Conduct and coordinate I-9 employment eligibility verifications for new employees in accordance with established procedures.
• Driver File Maintenance: Maintain accurate and up-to-date driver files and related documentation.
• Phone & Asset Management: Manage phone-related assets, maintain records, and coordinate device assignments and related support as needed.
• Location Events: Coordinate and support location events, including planning, logistics, and administrative arrangements.
• Location Backup Support: Provide backup coverage for location support functions to help maintain continuity of daily operations.
• Market Backup Support: Provide administrative and operational support across the market as needed to address coverage requirements and business needs.
• Recordkeeping & Organization: Maintain accurate records and complete administrative tasks with strong attention to detail.
• Communication: Communicate professionally and effectively with internal teams, visitors, and other stakeholders.
• Prioritization: Manage multiple responsibilities, meet deadlines, and respond to changing operational needs.
• Collaboration & Flexibility: Demonstrate flexibility and a collaborative approach when providing support and coverage across locations and markets.

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan

Qualifications

• High school diploma or equivalent required.
• Previous administrative or office experience preferred, but not required.
• Basic computer skills, including familiarity with Microsoft Office applications such as Outlook, Word, and Excel.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage multiple responsibilities.
• Effective verbal and written communication skills with a professional and customer-focused approach.
• Ability to answer phones, greet visitors, and interact professionally and courteously with employees, customers, and other business contacts.
• Willingness and ability to learn internal systems and processes related to sales order entry, procurement, employee documentation, and asset management.
• Ability to appropriately handle confidential employee and business information.
• Dependable, proactive, and adaptable, with the ability to work both independently and collaboratively as part of a team.
• Ability to prioritize responsibilities, meet deadlines, and adapt to changing business needs.

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement