Administrative Assistant – Front Office & Finance Support

Civitas Senior Living; Texas; Vor Ort; USD 21.000 - 30.000; Vollzeit

Benefits dieser Stelle

Health benefits

Dental and Vision

Life and AD&D

Retirement plan

Tuition reimbursement

Career advancement opportunities

Referral incentives

Flexible time-off

Zusammenfassung

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions at our Wimberley, TX community. The role focuses on front office excellence, guest relations, and accurate record-keeping within regulatory guidelines.

You will handle payments, invoices, and payroll-related tasks while maintaining meticulous records and fostering a culture of hospitality and integrity.

Qualifikationen

• Minimum 1 year experience in Accounts Receivable, Accounts Payable and Payroll.
• Excellent written and verbal communication skills.
• Maintain confidentiality and demonstrate integrity and dependability.
• Proficient with Excel, Word, MS Office and various computer systems.
• Detail-oriented with strong data entry and organizational abilities.

Aufgaben

• Answer phones, transfer calls, record messages and follow customer service protocols.
• Greet guests and maintain hospitality standards.
• Handle payments, ledgers, and collections; develop collection strategies when needed.
• Maintain records for residents and employees in compliance with regulations.
• Process invoices and manage petty cash and basic accounting tasks.
• Multitask effectively in a dynamic environment while ensuring quality.

Kenntnisse

Front office

Customer service

Data entry

Organizational skills

Excel

Word / MS Office

Ausbildung

High school diploma or equivalent

Tools

Excel

MS Office

Accounting software

Jobbeschreibung

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions at our Wimberley, TX community. The role focuses on front office excellence, guest relations, and accurate record-keeping within regulatory guidelines.

You will handle payments, invoices, and payroll-related tasks while maintaining meticulous records and fostering a culture of hospitality and integrity.