Administrative Specialist: Detail‑Driven & Growth‑Oriented

Civitas Senior Living; Wimberley (TX); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Tuition Reimbursement

Career Advancement Opportunities

Recognition Program

Referral Incentives

Flexible Time-Off

Job summary

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions. You will handle front office duties, guest relations, and basic accounting tasks in a dynamic senior living environment.

The role requires handling invoices, payments, and payroll-related support with strong organizational and communication skills. This position is on-site and offers growth opportunities, with a focus on hospitality and accuracy.

Qualifications

• 1 year of experience in AR, AP, and Payroll.
• Excellent written and oral communication skills.
• Ethical, confidential, and dependable.

Responsibilities

• Answer phones and manage front desk operations.
• Greet guests and maintain hospitality standards.
• Process invoices and fund distribution; assist collections as needed.
• Maintain resident and staff records in compliance with policies and regulations.
• Support accounts tasks including cash handling and reconciliations.
• Multitask effectively in a dynamic office environment.

Skills

Accounts Receivable

Accounts Payable

Payroll

Tools

Excel

MS Office

Word

Job description

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions. You will handle front office duties, guest relations, and basic accounting tasks in a dynamic senior living environment.

The role requires handling invoices, payments, and payroll-related support with strong organizational and communication skills. This position is on-site and offers growth opportunities, with a focus on hospitality and accuracy.