Administrative Assistant (WIMB)

Civitas Senior Living; Texas; On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Dental and Vision

Life and AD&D

Retirement plan

Tuition reimbursement

Career advancement opportunities

Referral incentives

Flexible time-off

Job summary

Civitas Senior Living is seeking an Administrative Assistant to support the Executive Director and manage essential office functions at our Wimberley, TX community. The role focuses on front office excellence, guest relations, and accurate record-keeping within regulatory guidelines.

You will handle payments, invoices, and payroll-related tasks while maintaining meticulous records and fostering a culture of hospitality and integrity.

Qualifications

• Minimum 1 year experience in Accounts Receivable, Accounts Payable and Payroll.
• Excellent written and verbal communication skills.
• Maintain confidentiality and demonstrate integrity and dependability.
• Proficient with Excel, Word, MS Office and various computer systems.
• Detail-oriented with strong data entry and organizational abilities.

Responsibilities

• Answer phones, transfer calls, record messages and follow customer service protocols.
• Greet guests and maintain hospitality standards.
• Handle payments, ledgers, and collections; develop collection strategies when needed.
• Maintain records for residents and employees in compliance with regulations.
• Process invoices and manage petty cash and basic accounting tasks.
• Multitask effectively in a dynamic environment while ensuring quality.

Skills

Front office

Customer service

Data entry

Organizational skills

Excel

Word / MS Office

Education

High school diploma or equivalent

Tools

Excel

MS Office

Accounting software

Job description

Community: Alexis Pointe

Address: Wimberly, TX

Embrace Passion and Precision in Your Career as an Administrative Assistant!

At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions.

Administrative Assistant Job Profile:

• Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy.
• Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality.
• Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required.
• Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations.
• Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks.
• Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality.

Administrative Assistant Job Requirements:

• Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll.
• Communication Skills: Excellent written and oral communication capabilities.
• Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms.
• Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization.

Benefits: Elevate Your Life at Civitas Senior Living:

• Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan.
• Personal Growth: Tuition Reimbursement, Career Advancement Opportunities.
• Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off.

Did You Know? Civitas Senior Living is a Top Employer!

We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” – it's a calling!

Our Mission Statement:

Passionate Service. Passionate Cleanliness. Passionate Care.

As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment.