Administrative Assistant: Front Office, Billing & Growth

Civitas Senior Living; Round Rock (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Full Health, Dental, Vision, Life, AD&

Retirement Plan

Tuition Reimbursement

Career Advancement Opportunities

Recognition Program

Referral Incentives

Flexible Time-Off

Job summary

Civitas Senior Living in Round Rock, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions.

You will handle front office operations, greet guests, manage payments and ledgers, maintain records, and process invoices while ensuring accuracy and compliance.

This role requires attention to detail, confidentiality, teamwork, and a professional approach in a hospitality‑driven senior living community.

Qualifications

• Experience with administrative tasks and office operations.
• Excellent written and verbal communication skills.
• Maintain confidentiality and demonstrate integrity.
• Strong analytical and data entry abilities.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Front Office: Answer phones, transfer calls, record messages, and follow customer service protocols.
• Guest Relations: Greet community guests with a warm welcome and hospitality.
• Financial Responsibilities: Handle payments, ledgers, collections; develop collection strategies as needed.
• Record Management: Maintain meticulous resident and employee records in compliance with standards.
• Accounts Handling: Process invoices, distribute funds, reconcile petty cash, and perform related tasks.
• Multitasking Mastery: Manage multiple priorities without compromising quality.

Skills

Communication skills

Detail-oriented

Integrity

Analytical abilities

Multitasking

Customer service

Tools

Excel

Word

MS Office

Job description

Civitas Senior Living in Round Rock, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions.

You will handle front office operations, greet guests, manage payments and ledgers, maintain records, and process invoices while ensuring accuracy and compliance.

This role requires attention to detail, confidentiality, teamwork, and a professional approach in a hospitality‑driven senior living community.