Administrative Assistant (CCAL)

Civitas Senior Living; Mesquite (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Full health, dental, vision, and life insurance

Retirement plan

Tuition reimbursement

Career advancement opportunities

Recognition program

Referral incentives

Flexible time-off

Job summary

Civitas Senior Living is seeking an Administrative Assistant for its Cambridge Court Assisted Living community in Mesquite, TX. The role includes managing office functions, answering calls, handling payments, and keeping records compliant with regulations. Candidates should have at least one year of experience in accounts management and possess strong communication and organizational skills. The position offers a comprehensive benefits package including health, dental, tuition reimbursement, and flexible time-off.

Qualifications

• Minimum 1 year experience in Accounts Receivable, Accounts Payable, and Payroll.
• Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Comfortable with various computer systems and online platforms.

Responsibilities

• Answer phones, transfer calls, record messages, and follow customer service protocols.
• Greet community guests with a warm welcome.
• Handle payments, ledgers, and collections diligently.
• Keep meticulous records for residents and employees.
• Process invoices, reconcile petty cash, and handle accounting tasks.

Skills

Excellent written and oral communication skills

Detail-oriented

Mathematical reasoning

Data entry

Organizational abilities

Tools

Excel

Word

MS Office

Job description

Community: Cambridge Court Assisted Living

Address: Mesquite, TX

Administrative Assistant

At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions.

Responsibilities

• Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy.
• Greet community guests with a warm welcome, maintaining our reputation for hospitality.
• Handle payments, ledgers, and collections diligently; develop and coordinate collection strategies when required.
• Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations.
• Process invoices, distribute funds, reconcile petty cash, and handle other accounting-related tasks accurately and in a timely manner.
• Work in a dynamic environment, handling multiple priorities without compromising quality.

Requirements

• Minimum 1 year experience in Accounts Receivable, Accounts Payable, and Payroll.
• Excellent written and oral communication skills.
• Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Comfortable with Excel, Word, MS Office, and various computer systems and online platforms.
• Detail‑oriented with strong mathematical reasoning, data entry, and organizational abilities.

Benefits

• Full health, dental, vision, life, AD&D, retirement plan.
• Tuition reimbursement and career advancement opportunities.
• Recognition program, referral incentives, flexible time‑off.

As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment.