Administrative Assistant / Front Desk

Goodworks Unlimited; Versailles (KY); On-site; USD 30,000 - 38,000; Full time

Job summary

Daisy Hill Senior Living is seeking an Administrative Assistant to support the Executive Director and manage front desk operations at the community in Versailles, KY. The role focuses on day-to-day tasks, coordinating tours for prospective residents, and ensuring smooth office workflows.

The position involves monthly billing tasks for long-term care insurance and resident invoicing, along with tracking office expenses and maintaining files.

Qualifications

• Ability to organize, identify, and execute tasks daily with sound prioritization.
• Strong time management and communication skills.
• Flexibility to adapt to changing priorities and requests.
• Strong verbal and written communications skills, with excellent organization and interpersonal abilities.
• Working knowledge of mandatory State Regulations and Compliance.

Responsibilities

• Open front office daily, provide information to prospective residents, and schedule tours.
• Handle tasks related to long-term care insurance billing and resident invoicing on a monthly basis.
• Maintain and track office expenses weekly for monthly reporting.
• Monitor office and building supplies and maintain personnel and resident files.
• Support day-to-day tasks and respond to requests as they arise to ensure smooth front-office operations.

Tools

Word

Excel

Outlook

Google Drive

Job description

Overview

Daisy Hill Senior Living is seeking an Administrative Assistant who reports to the Executive Director. The role supports the day-to-day front desk functions of the Community and maintains organization and structure within the front office for workflow and operations. The position involves assisting with day-to-day tasks and responding to requests as they arise.

Responsibilities

• Open front office daily, provide information to prospective residents, and schedule tours.
• Handle tasks related to long-term care insurance billing and resident invoicing on a monthly basis.
• Maintain and track office expenses weekly for monthly reporting.
• Monitor office and building supplies and maintain personnel and resident files.
• Support day-to-day tasks and respond to requests as they arise to ensure smooth front-office operations.

Qualifications / Skills

• Ability to organize, identify, and execute tasks daily with sound prioritization.
• Strong time management and communication skills.
• Flexibility to adapt to changing priorities and requests.
• Strong verbal and written communications skills, with excellent organization and interpersonal abilities.
• Proficiency in Word, Excel, Outlook, and Google Drive.
• Working knowledge of mandatory State Regulations and Compliance.

Work Hours: 40/pay period

Work Attire: Business Casual