Administrative Assistant (DCAL)

Civitas Senior Living; Round Rock (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Full Health, Dental, Vision, Life, AD&

Retirement Plan

Tuition Reimbursement

Career Advancement Opportunities

Recognition Program

Referral Incentives

Flexible Time-Off

Job summary

Civitas Senior Living in Round Rock, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions.

You will handle front office operations, greet guests, manage payments and ledgers, maintain records, and process invoices while ensuring accuracy and compliance.

This role requires attention to detail, confidentiality, teamwork, and a professional approach in a hospitality‑driven senior living community.

Qualifications

• Experience with administrative tasks and office operations.
• Excellent written and verbal communication skills.
• Maintain confidentiality and demonstrate integrity.
• Strong analytical and data entry abilities.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Front Office: Answer phones, transfer calls, record messages, and follow customer service protocols.
• Guest Relations: Greet community guests with a warm welcome and hospitality.
• Financial Responsibilities: Handle payments, ledgers, collections; develop collection strategies as needed.
• Record Management: Maintain meticulous resident and employee records in compliance with standards.
• Accounts Handling: Process invoices, distribute funds, reconcile petty cash, and perform related tasks.
• Multitasking Mastery: Manage multiple priorities without compromising quality.

Skills

Communication skills

Detail-oriented

Integrity

Analytical abilities

Multitasking

Customer service

Tools

Excel

Word

MS Office

Job description

Community: Double Creek Assisted Living

Address: Round Rock, TX

Embrace Passion and Precision in Your Career as an Administrative Assistant!

At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions.

Administrative Assistant Job Profile:

• Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy.
• Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality.
• Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required.
• Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations.
• Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks.
• Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality.

Administrative Assistant Job Requirements:

• Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll.
• Communication Skills: Excellent written and oral communication capabilities.
• Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms.
• Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization.

Benefits: Elevate Your Life at Civitas Senior Living:

• Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan.
• Personal Growth: Tuition Reimbursement, Career Advancement Opportunities.
• Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off.

Did You Know? Civitas Senior Living is a Top Employer!

We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” – it's a calling!

Our Mission Statement:

Passionate Service. Passionate Cleanliness. Passionate Care.

As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment.