Administrative Assistant: Front Desk, Onboarding & Operations

Infra Pipe Solutions; Rockaway (NJ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Job summary

Infra Pipes seeks an Administrative Assistant to support day-to-day office operations in our New Jersey facility. You will greet visitors, route inquiries, manage supplies, coordinate meetings, and assist with onboarding and HR-related tasks.

The role requires proficiency in Microsoft Office, strong communication, and the ability to juggle multiple projects with accuracy and discretion. You will collaborate with accounting and HR to handle invoices, vendor records, and documentation.

Qualifications

• Requires high school diploma or equivalent; associates degree preferred.
• 2–3 years administrative experience in a manufacturing setting or equivalent.
• Strong written and verbal communication skills and professional appearance.

Responsibilities

• Serve as the primary point of contact at the front desk by greeting visitors, answering and directing phone calls, and routing inquiries to the appropriate departments.
• Maintain a professional and organized reception area.
• Order and maintain office supplies, equipment, and other administrative materials to support daily operations.
• Maintain facility records and filing systems, ensuring documentation is accurate, organized, and up to date.
• Coordinate and schedule meetings, conference rooms, and appointments as needed.
• Manage incoming and outgoing correspondence, including mail, packages, and email communications.
• Assist with new hire onboarding by preparing paperwork, coordinating orientation activities, and ensuring required employment documentation is completed.
• Respond to routine employee questions regarding company policies, benefits, and administrative procedures, directing more complex inquiries to Human Resources.
• Create and process purchase orders in accordance with company procedures.
• Process invoices, reconcile vendor billing, and coordinate with Accounting to ensure timely payment.
• Maintain confidentiality of employee and company information.
• Support special projects and perform other administrative duties as assigned.

Skills

Interpersonal skills

Communication skills

Multitasking

Time management

Attention to detail

Discretion

Prioritization

Education

High School Diploma

Associates Degree in Business Administration

Tools

Microsoft Office

Excel

PowerPoint

Job description

Infra Pipes seeks an Administrative Assistant to support day-to-day office operations in our New Jersey facility. You will greet visitors, route inquiries, manage supplies, coordinate meetings, and assist with onboarding and HR-related tasks.

The role requires proficiency in Microsoft Office, strong communication, and the ability to juggle multiple projects with accuracy and discretion. You will collaborate with accounting and HR to handle invoices, vendor records, and documentation.