Administrative & Office Operations Specialist

Infrapipes; Rockaway (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health and dental coverage

Retirement savings

Paid time off

Tuition and professional development

Incentive compensation eligibility

Job summary

Infra Pipes, based in New Jersey, seeks an Administrative Assistant to provide essential office support, greet visitors, manage communications, and assist with onboarding and purchasing processes. The role requires strong organization, communication, and discretion across daily administrative tasks.

The ideal candidate handles multiple priorities, maintains filing systems, and collaborates with HR and Accounting.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Business Administration preferred; or 2-3 years administrative experience in manufacturing.
• Ability to manage multiple projects with minimal supervision.
• Excellent communication and interpersonal skills.
• Good math skills for quick counting and calculations.
• Proficient with Microsoft Office, Excel and PowerPoint.
• High attention to detail, time management and organization.
• Ability to interact with many personalities and maintain discretion.

Responsibilities

• Greet visitors and act as front desk point of contact; route inquiries to departments.
• Maintain reception area, organize records, and manage filing systems.
• Order and track office supplies and equipment for daily operations.
• Coordinate meetings, conference rooms, and scheduling.
• Handle incoming/outgoing mail, packages, and emails.
• Support onboarding of new hires with paperwork and orientation logistics.
• Answer routine employee questions and escalate to HR as needed.
• Create and process purchase orders; assist with vendor invoices and payments.
• Maintain confidentiality of employee and company information.
• Assist with special projects and other administrative duties.

Skills

Interpersonal skills

Communication

Time management

Organization

Attention to detail

Self-motivation

Education

High school diploma or equivalent

Associate degree in Business Administration

Tools

Microsoft Office

Excel

PowerPoint

Job description

Infra Pipes, based in New Jersey, seeks an Administrative Assistant to provide essential office support, greet visitors, manage communications, and assist with onboarding and purchasing processes. The role requires strong organization, communication, and discretion across daily administrative tasks.

The ideal candidate handles multiple priorities, maintains filing systems, and collaborates with HR and Accounting.