Administrative Assistant

Infra Pipe Solutions; Rockaway (NJ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Job summary

Infra Pipes seeks an Administrative Assistant to support day-to-day office operations in our New Jersey facility. You will greet visitors, route inquiries, manage supplies, coordinate meetings, and assist with onboarding and HR-related tasks.

The role requires proficiency in Microsoft Office, strong communication, and the ability to juggle multiple projects with accuracy and discretion. You will collaborate with accounting and HR to handle invoices, vendor records, and documentation.

Qualifications

• Requires high school diploma or equivalent; associates degree preferred.
• 2–3 years administrative experience in a manufacturing setting or equivalent.
• Strong written and verbal communication skills and professional appearance.

Responsibilities

• Serve as the primary point of contact at the front desk by greeting visitors, answering and directing phone calls, and routing inquiries to the appropriate departments.
• Maintain a professional and organized reception area.
• Order and maintain office supplies, equipment, and other administrative materials to support daily operations.
• Maintain facility records and filing systems, ensuring documentation is accurate, organized, and up to date.
• Coordinate and schedule meetings, conference rooms, and appointments as needed.
• Manage incoming and outgoing correspondence, including mail, packages, and email communications.
• Assist with new hire onboarding by preparing paperwork, coordinating orientation activities, and ensuring required employment documentation is completed.
• Respond to routine employee questions regarding company policies, benefits, and administrative procedures, directing more complex inquiries to Human Resources.
• Create and process purchase orders in accordance with company procedures.
• Process invoices, reconcile vendor billing, and coordinate with Accounting to ensure timely payment.
• Maintain confidentiality of employee and company information.
• Support special projects and perform other administrative duties as assigned.

Skills

Interpersonal skills

Communication skills

Multitasking

Time management

Attention to detail

Discretion

Prioritization

Education

High School Diploma

Associates Degree in Business Administration

Tools

Microsoft Office

Excel

PowerPoint

Job description

POSITION SUMMARY:

The Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day operation of the office. This role serves as the first point of contact for visitors and employees while supporting office administration, purchasing, onboarding, and basic HR-related functions.

KEY RESPONSIBILITIES:

• Serve as the primary point of contact at the front desk by greeting visitors, answering and directing phone calls, and routing inquiries to the appropriate departments.
• Maintain a professional and organized reception area.
• Order and maintain office supplies, equipment, and other administrative materials to support daily operations.
• Maintain facility records and filing systems, ensuring documentation is accurate, organized, and up to date.
• Coordinate and schedule meetings, conference rooms, and appointments as needed.
• Manage incoming and outgoing correspondence, including mail, packages, and email communications.
• Assist with new hire onboarding by preparing paperwork, coordinating orientation activities, and ensuring required employment documentation is completed.
• Respond to routine employee questions regarding company policies, benefits, and administrative procedures, directing more complex inquiries to Human Resources.
• Create and process purchase orders in accordance with company procedures.
• Process invoices, reconcile vendor billing, and coordinate with Accounting to ensure timely payment.
• Maintain confidentiality of employee and company information.
• Support special projects and perform other administrative duties as assigned.

QUALIFICATIONS AND EXPERIENCE:

• Minimum educational requirement is high school diploma, or equivalent
• Associates Degree with a Business Administration focus preferred; or 2-3 years administrative experience in a manufacturing setting; or an equivalent combination of education and experience
• Able to complete multiple projects on time and with minimal supervision, which often serve several people and contain conflicting deadlines
• Excellent interpersonal and communications skills
• Good understanding of basic math required for quick and accurate counting and calculations
• Proficiency with Microsoft Office, Excel and PowerPoint.
• High attention to detail, accuracy, time management, and organization
• Must have excellent communication and interpersonal skills with the ability to interact with many types of personalities
• Must have sound judgment and discretional skills and be able to work with little supervision
• Must be able to consistently work under pressure and simultaneously prioritize multiple projects

Company Overview

Infra Pipes has over 60 years of experience specializing in the design, manufacture, and custom fabrication of engineered polyethylene systems for water, wastewater, and stormwater management applications. We provide full-service engineering support and custom solutions to meet project-specific requirements across North America.

Benefits

Infra Pipes offers a comprehensive benefits package, including health and dental coverage, retirement savings, paid time off, tuition and professional development assistance, and eligibility for incentive compensation.

Equal Opportunity Employer

Infra Pipes is an equal-opportunity employer. We consider all qualified applicants without regard to any characteristic protected by applicable federal, state, provincial, or local law.

Assistance

Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation, please submit a request through the application system.

Right to Work

Applicants must be legally authorized to work in the country where the position is located. For U.S.-based roles, Infra Pipes participates in E-Verify to confirm employment eligibility.