Administrative Assistant - Front Desk & Office Ops Oak Ridge

Laborup; Oak Ridge (TN); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401(k) Match

PTO + Holidays

Job summary

Laborup in Oak Ridge, TN is seeking an Administrative Assistant to support day-to-day operations on-site, including front desk, phones, travel arrangements, filing, purchasing, and office coordination.

You will be the first point of contact for customers and vendors, maintain files, process mail and deposits, manage time entries, and help with conference room scheduling and equipment maintenance.

Qualifications

• Strong and dependable attendance.
• Clear verbal and written communication skills.
• Professional and courteous telephone manner.
• Strong attention to detail.
• Working knowledge of Microsoft Word and Excel.
• Ability to manage multiple administrative responsibilities.
• Ability to work independently and follow directions.

Responsibilities

• Front Desk: Answer the switchboard and route calls to appropriate employees.
• Visitors: Welcome guests and coordinate visits.
• Travel: Arrange flights, hotels, rental cars, and related reservations.
• Filing: Maintain orders, purchase orders, active files, and archived records.
• Mail & Deposits: Process mail and prepare checks for deposit, matching invoices.
• Office Supplies: Inventory and purchase cleaning and office supplies.
• Office Support: Copy reports and bind training manuals.
• Time Entry: Collect and enter time for technical personnel.
• Office Coordination: Schedule conference rooms and luncheons; maintain contact listings.
• Facilities: Keep front-office, conference room, break room, and kitchen organized.
• Office Equipment: Coordinate servicing of copiers, fax machines, and other equipment.
• RMA Administration: Assign Return Merchandise Authorization numbers as needed.

Skills

Strong attendance

Clear communication

Professional telephone manner

Attention to detail

MS Word

MS Excel

Independent working

Education

Associate's degree in business or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Laborup in Oak Ridge, TN is seeking an Administrative Assistant to support day-to-day operations on-site, including front desk, phones, travel arrangements, filing, purchasing, and office coordination.

You will be the first point of contact for customers and vendors, maintain files, process mail and deposits, manage time entries, and help with conference room scheduling and equipment maintenance.