Administrative Services Coordinator

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Health Plan

Dental Plan

Vision Plan

401(k) Retirement Plan

Relocation Assistance

Job summary

Oak Ridge National Laboratory (ORNL) seeks talented administrative professionals to join the Office of Administrative Services. You will support diverse administrative functions, help fill vacancies, and manage leaves of absence while collaborating with science and engineering teams across the laboratory.

You’ll work within the Talent Acquisition Division, enabling interactions with multiple directorates and contributing to ORNL’s mission.

Qualifications

• Excellent interpersonal and communication skills (verbal and written).
• Ability to interact diplomatically with individuals at all levels.
• Initiative and flexibility to work varying schedules and learn new tasks.
• Experience handling multiple tasks in a fast-paced, multi-disciplinary environment.
• Proficiency in Microsoft Office Suite; a Microsoft skills assessment may be required.

Responsibilities

• Oversee the management of incoming and outgoing information and communications.
• Maintain complex calendars with appointments, meetings, and conferences.
• Coordinate onsite interviews, from room booking to site access.
• Provide comprehensive support by gathering and disseminating information and organizing workloads.
• Assist with preparation of proposals, reports, and presentations with meticulous data gathering.
• Arrange domestic and international travel for staff and guests.
• Establish and manage records systems in compliance with procedures.
• Handle sensitive personal information with utmost care and discretion.
• Deliver consistent phone coverage to support internal departments.
• Support other administrative staff as needed and align with ORNL values.

Skills

Interpersonal skills

Communication skills

Multitasking ability

Microsoft Office proficiency

Tools

Microsoft Office Suite

Job description

Oak Ridge National Laboratory (ORNL) seeks talented administrative professionals to join the Office of Administrative Services. You will support diverse administrative functions, help fill vacancies, and manage leaves of absence while collaborating with science and engineering teams across the laboratory.

You’ll work within the Talent Acquisition Division, enabling interactions with multiple directorates and contributing to ORNL’s mission.