Science Division Administrative Coordinator

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical and retirement plans

Flexible work hours

On-site fitness facilities

Job summary

Oak Ridge National Laboratory (ORNL) seeks a Group Administrative Assistant to provide broad support to science and operations divisions. The role emphasizes accurate documentation, calendar coordination, professional correspondence, and exceptional attention to detail in a dynamic research environment.

You will coordinate visits, travel arrangements, onboarding, and meetings, while ensuring compliance with ORNL policies and core values of Impact, Integrity, Teamwork, Safety, and Service.

Qualifications

• HS diploma and at least two years of admin experience.
• Proficiency in Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
• Strong interpersonal and communication skills with staff and visitors.
• Experience in formatting technical documents and proofreading for accuracy.

Responsibilities

• Manage information flow and communications across divisions, aligning with staff.
• Greet visitors and maintain a professional, welcoming office ambiance.
• Schedule and manage complex calendars and meetings.
• Coordinate visits, travel arrangements, site access, and onboarding.
• Coordinate interviews, site access, and onboarding activities.
• Process acquisitions, subcontracts, and monthly reports.
• Plan on-site and off-site meetings, workshops, and events.
• Ensure adherence to office procedures and ORNL guidelines.

Education

High School Diploma

Tools

Adobe Acrobat

ORNL business systems

Job description

Oak Ridge National Laboratory (ORNL) seeks a Group Administrative Assistant to provide broad support to science and operations divisions. The role emphasizes accurate documentation, calendar coordination, professional correspondence, and exceptional attention to detail in a dynamic research environment.

You will coordinate visits, travel arrangements, onboarding, and meetings, while ensuring compliance with ORNL policies and core values of Impact, Integrity, Teamwork, Safety, and Service.