Administrative Assistant: Front Desk & Office Ops

Theuniversityunion; Mesa (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

BioLab Holdings, Inc. is seeking an Administrative Assistant to be the primary point of contact at the front desk, welcoming visitors, vendors, candidates, and guests while coordinating daily office operations and administrative support across departments.

The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, and a customer-service mindset, with 2–5 years of related experience and proficiency in Microsoft 365 applications to prepare

Qualifications

• Two to five years of administrative, receptionist, customer service, or office-management experience.
• Experience supporting office operations in a corporate environment preferred.
• Proficient with Microsoft 365 applications.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and assist visitors, vendors, candidates, and guests in a professional manner.
• Answer, screen, and route incoming phone calls; manage visitor logs.
• Coordinate mail, packages, shipments, and office supply orders.
• Schedule meetings, reserve conference rooms, prepare agendas and materials.
• Maintain filing systems and assist with data entry and reporting.
• Support onboarding processes and administrative tasks for new hires.

Skills

Microsoft 365

Outlook

Word

Excel

Teams

PowerPoint

Communication

Organization

Discretion

Job description

BioLab Holdings, Inc. is seeking an Administrative Assistant to be the primary point of contact at the front desk, welcoming visitors, vendors, candidates, and guests while coordinating daily office operations and administrative support across departments.

The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, and a customer-service mindset, with 2–5 years of related experience and proficiency in Microsoft 365 applications to prepare