Administrative Associate & Office Operations

LifeScience Logistics LLC.; Indiana, Northern (PA, KY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

LifeScience Logistics LLC is seeking an organized administrative professional to support front desk and office operations. You will greet visitors, answer calls, coordinate meetings, manage supplies, and handle basic clerical tasks in a busy warehouse and office setting.

The ideal candidate has at least 2 years of reception or administrative experience, excellent communication and interpersonal skills, and a professional appearance. College degree is preferred but not required.

Qualifications

• College degree preferred, but not required.
• A minimum of 2 years administrative/reception or customer service experience is preferred.
• Must possess excellent verbal and written communication skills.
• Exhibit exceptional interpersonal relationships with employees, peers, and customers.
• Ability to multitask on a daily basis.

Responsibilities

• Greet visitors and refer to appropriate staff members using proper office etiquette.
• Answer visitor’s questions and concerns professionally and courteously.
• Answer phone, route calls, and take messages.
• Screen calls and visitors to control interruptions.
• Order and maintain office supplies.
• Maintain meeting schedule of conference room and library.
• Process purchase orders.
• Ship, sign for, and distribute office packages via courier services.
• Research, price, purchase, and monitor inventory of office equipment and supplies.
• Perform general clerical duties (photocopying, faxing, mailing, filing).
• Schedule and coordinate meetings and conference calls.
• Arrange amenities for meetings and conferences as needed.
• Maintain appearance of lobby, front desk, conference room, and library areas.
• Ability to work with minimal supervision.
• Other duties as assigned.

Skills

Communication skills

Organization

Multitasking

Customer service

Education

College degree preferred

Tools

CQ Quality Management System

MS Outlook

MS Excel

MS PowerPoint

MS Word

Job description

LifeScience Logistics LLC is seeking an organized administrative professional to support front desk and office operations. You will greet visitors, answer calls, coordinate meetings, manage supplies, and handle basic clerical tasks in a busy warehouse and office setting.

The ideal candidate has at least 2 years of reception or administrative experience, excellent communication and interpersonal skills, and a professional appearance. College degree is preferred but not required.