Administrative Assistant - Front Desk & Communications (Hybrid Remote)

Penn State University; University Park (TX); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

Tuition discount 75%

Hybrid work arrangement

Job summary

Penn State University is seeking an Administrative Assistant to serve as the front desk coordinator and general administrative support for the Department of Animal Science. The role includes managing communications, updating the department website, and supporting staff with a variety of tasks.

Responsibilities include coordinating events, processing documentation for purchasing, and serving as a primary contact for visitors, newsletters, and department rooms/equipment.

Qualifications

• GED or HS required.
• 2+ years of relevant experience.
• Background checks may be required.
• Authorized to work in the U.S. (no visa sponsorship).

Responsibilities

• Serve as liaison with Finance Hubs to initiate and monitor financial transactions.
• Collect and organize documentation for purchasing card reconciliation and expense processing.
• Update and maintain Department website, bulletins, and directories.
• Post to Department social media sites and displays within buildings.
• Assist with events, space reservations, materials, vendor communications, and logistics.
• Prepare materials for newsletters and internal/external correspondence.
• Greet visitors and route inquiries for staff, students, and partners.
• Manage conference rooms, equipment, and work orders; keys, parking, and fleet reservations.
• Provide general admin support and inventory, ensuring policy-compliant workflow.

Education

GED or HS

Job description

Penn State University is seeking an Administrative Assistant to serve as the front desk coordinator and general administrative support for the Department of Animal Science. The role includes managing communications, updating the department website, and supporting staff with a variety of tasks.

Responsibilities include coordinating events, processing documentation for purchasing, and serving as a primary contact for visitors, newsletters, and department rooms/equipment.