Part-Time Administrative Assistant - Bellisario College of Communications

Penn State University; Benner Township (PA); On-site; USD 17,000 - 21,000; Part time

Job summary

Penn State University’s Donald P. Bellisario College of Communications is seeking multiple part-time front desk staff to greet students and visitors, provide information on office programs, answer phones, and perform general office support.

The ideal candidate can work Monday–Friday with at least two consecutive hours per day, three days per week; training on campus systems will be provided; background checks are required; the team emphasizes professionalism and confidentiality.

Qualifications

• Ability to provide excellent customer service and professional demeanor at all times.
• Strong interpersonal skills to interact with students, visitors, and staff.
• Training on use of associated systems will be provided.

Responsibilities

• Greeting students and visitors.
• Providing exceptional customer service, including information on office programs or directing students and visitors to appropriate staff when necessary.
• Answering telephones and performing office support tasks.
• Preparing basic correspondence on behalf of the Bellisario College.
• Scheduling/managing of Executive Conference Room.

Skills

Customer service

Interpersonal skills

Multi-tasking

Professionalism

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

TheDonald P. Bellisario College of CommunicationsOffice of the Deanis seeking multiple part-time employees to work at the front desk.

Duties include:

• Greeting students and visitors.

• Providing exceptional customer service, including providing information on office programs or directing students and visitors to appropriate staff when necessary.

• Answering telephones and performing office support tasks.

• Preparing basic correspondence on behalf of the Bellisario College.

• Scheduling/managing of Executive Conference Room.

Individuals must maintain professionalism at all times, either while assisting members or whileworking with confidential information.

Essential duties and responsibilities include timely and accurate input of information.Candidate must possess the ability to multi-task in a fast-paced environment with excellent interpersonal skills. Training on use of associated systems will be provided.

Work hours can be flexible during theworkweek (Monday-Friday), but the ideal candidate must be able to work a minimum of two consecutive hours per workday three days per week (multiple placement opportunities available).This position reports to theAdministrative Support Managerand works closely with the Administrative Support Staff, Executive Assistant and Associate Deans for the Bellisario College.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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