Administrative Assistant: Front Desk & AI-Savvy Admin

Theclassichg; Altoona (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive wages based on experience

Health, dental, and vision insurance

Paid time off and holiday pay

401(k) with employer contribution

Employee meals

Opportunities for creativity and成长

Job summary

The Classic at Hillcrest Greens is seeking a highly organized Administrative Assistant to support our leadership team and serve as the front desk face of our community. This role emphasizes office administration, customer service, AI-assisted productivity, and professional communication within a warm senior living setting.

Responsibilities include managing front desk operations, scheduling, data entry, Canva design for announcements, and supporting residents, families, and staff.

Qualifications

• Experience as Administrative Assistant or similar role.
• AI fluency and ability to use AI tools for scheduling and productivity.
• Proficiency in Microsoft Office and Canva.
• Strong time management and ability to prioritize deadlines.
• Excellent written and verbal communication with professional phone etiquette.

Responsibilities

• Greet visitors, answer multi-line phones, manage check-ins, and deliver customer service.
• Filing, data entry, document preparation, and organized office systems.
• Use AI tools to streamline scheduling, communication, and workflows.
• Create and edit documents, spreadsheets, presentations, and reports in MS Office.
• Troubleshoot basic technology issues and support staff with digital tools.
• Create flyers and visual materials with Canva.
• Coordinate appointments and manage leadership calendars.
• Draft emails, announcements, and resident communications with professionalism.
• Maintain office supplies, mail, and daily operations.
• Support residents and families with inquiries.
• Participate in Manager on Duty rotation.

Skills

AI Fluency

Tech Savvy

Microsoft Office

Canva

Time management

Communication

Independent & collaborative work

Tools

Microsoft Office Suite

Canva

Job description

The Classic at Hillcrest Greens is seeking a highly organized Administrative Assistant to support our leadership team and serve as the front desk face of our community. This role emphasizes office administration, customer service, AI-assisted productivity, and professional communication within a warm senior living setting.

Responsibilities include managing front desk operations, scheduling, data entry, Canva design for announcements, and supporting residents, families, and staff.