Administrative Assistant

Theclassichg; Altoona (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive wages based on experience

Health, dental, and vision insurance

Paid time off and holiday pay

401(k) with employer contribution

Employee meals

Opportunities for creativity and成长

Job summary

The Classic at Hillcrest Greens is seeking a highly organized Administrative Assistant to support our leadership team and serve as the front desk face of our community. This role emphasizes office administration, customer service, AI-assisted productivity, and professional communication within a warm senior living setting.

Responsibilities include managing front desk operations, scheduling, data entry, Canva design for announcements, and supporting residents, families, and staff.

Qualifications

• Experience as Administrative Assistant or similar role.
• AI fluency and ability to use AI tools for scheduling and productivity.
• Proficiency in Microsoft Office and Canva.
• Strong time management and ability to prioritize deadlines.
• Excellent written and verbal communication with professional phone etiquette.

Responsibilities

• Greet visitors, answer multi-line phones, manage check-ins, and deliver customer service.
• Filing, data entry, document preparation, and organized office systems.
• Use AI tools to streamline scheduling, communication, and workflows.
• Create and edit documents, spreadsheets, presentations, and reports in MS Office.
• Troubleshoot basic technology issues and support staff with digital tools.
• Create flyers and visual materials with Canva.
• Coordinate appointments and manage leadership calendars.
• Draft emails, announcements, and resident communications with professionalism.
• Maintain office supplies, mail, and daily operations.
• Support residents and families with inquiries.
• Participate in Manager on Duty rotation.

Skills

AI Fluency

Tech Savvy

Microsoft Office

Canva

Time management

Communication

Independent & collaborative work

Tools

Microsoft Office Suite

Canva

Job description

The Classic at Hillcrest Greens is a resident‑centered senior living community offering Assisted Living and Memory Care. We are seeking a highly organized, tech‑savvy Administrative Assistant to support our leadership team and serve as the welcoming face of our community at the front desk.

This role is perfect for someone who excels in office administration, customer service, AI‑assisted productivity, and professional communication—all while contributing to a warm, supportive environment for residents, families, and staff.

Position Summary

The Administrative Assistant manages front desk operations, provides essential administrative support, assists with scheduling and communication, and helps ensure smooth daily operations throughout the community. This position requires strong time management, excellent computer skills, and the ability to multitask in a fast‑paced environment.

The role also participates in the Manager on Duty rotation for holidays and weekends.

Key Responsibilities

• Front Desk Operations — Greet visitors, answer multi‑line phones, manage check‑ins, and deliver exceptional customer service.
• Administrative Support — Filing, data entry, document preparation, and maintaining organized office systems.
• AI‑Assisted Productivity — Use AI tools to streamline scheduling, communication, document creation, and workflow efficiency.
• Microsoft Office Expertise — Create and edit documents, spreadsheets, presentations, and reports.
• Tech‑Savvy Problem Solving — Troubleshoot basic technology issues and support staff with digital tools.
• Canva Design — Create flyers, announcements, and visual materials for internal and external communication.
• Scheduling & Calendar Management — Coordinate appointments, reminders, and leadership team schedules.
• Communication Support — Draft emails, announcements, memos, and resident communications with professionalism and accuracy.
• Office Coordination — Maintain office supplies, manage mail, and support daily operations.
• Customer & Resident Support — Address inquiries promptly and maintain positive relationships with residents and families.
• Manager on Duty Rotation — Participate in scheduled holiday and weekend rotations.

Qualifications

• Experience as an Administrative Assistant, Office Assistant, Receptionist, or similar role.
• AI Fluency — Comfortable using AI tools for communication, scheduling, and productivity.
• Tech Savvy — Strong computer skills and ability to learn new software quickly.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using Canva to create professional materials.
• Excellent time management and ability to prioritize multiple deadlines.
• Strong written and verbal communication skills with professional phone etiquette.
• Highly organized, detail‑oriented, and dependable.
• Friendly, professional, and customer‑service oriented.
• Ability to work independently and collaboratively.
• Knowledge of medical or healthcare office environments is a plus.

What We Offer

• Competitive wages based on experience
• Health, dental, and vision insurance
• Paid time off and holiday pay
• 401(k) with employer contribution
• Employee meals
• Opportunities for creativity and professional growth
• A meaningful role where you make a difference every day

Schedule

• Monday–Friday, 8:00am–5:00pm
• Participation in Manager on Duty holiday and weekend rotation