Administrative Assistant — Front Desk & Admin Support

Central Processing; Maxwell (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

401(k) match

Paid holidays

Paid time off

Referral rewards

Wellness program

Flexible savings

Employee assistance program

Life insurance

Boot allowance

GUARD for Life

Critical illness insurance

Uniform program

Job summary

County Materials in Maxwell, IN is seeking an Administrative Assistant to support receptionist duties and general office administration. This role requires strong organization, confidentiality, and the ability to multitask in a fast-paced setting.

Responsibilities include answering phones, greeting visitors, processing timecards, data entry, benefits support, and assisting accounts payable, with opportunities to engage across departments and help keep office operations efficient.

Qualifications

• 1–2 years of administrative or related experience preferred.
• Bilingual English/Spanish preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Solid basic math and data accuracy skills.
• Highly organized, proactive, and able to handle multiple priorities.
• Self-motivated team player with a positive attitude and strong attention to detail.
• Ability to handle confidential information responsibly.

Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support.
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources.
• Review and verify employee timecards for accuracy at the location level.
• Perform data entry, maintain spreadsheets, and generate reports as needed.
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry.
• Maintain organized physical and digital filing systems and accurate records.
• Support overall office organization, upkeep, and administrative compliance.
• Perform other administrative duties as assigned.

Skills

Administrative experience

Bilingual English/Spanish

MS Office

Communication skills

Math & data accuracy

Organizational skills

Team player

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

County Materials in Maxwell, IN is seeking an Administrative Assistant to support receptionist duties and general office administration. This role requires strong organization, confidentiality, and the ability to multitask in a fast-paced setting.

Responsibilities include answering phones, greeting visitors, processing timecards, data entry, benefits support, and assisting accounts payable, with opportunities to engage across departments and help keep office operations efficient.