Organized Administrative Assistant - Data & Reception

County-Materials-Family-of-Companies; Maxwell (IN); On-site; USD 35,000 - 48,000; Full time

Job summary

County Materials in Maxwell, IN is seeking an Administrative Assistant to join our professional office. The role includes receptionist duties, data entry, accounts payable support, and benefits assistance, requiring strong organization and confidentiality.

You will greet visitors, answer phones, review timecards, maintain filing systems, generate reports, and support the accounting team. Standard hours are Monday through Friday 7:30 AM to 4:30 PM, with overtime as needed.

Qualifications

• 1–2 years of administrative or related experience (preferred).
• Bilingual proficiency in English and Spanish (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Solid basic math and data accuracy skills.
• Highly organized, proactive, and able to handle multiple priorities.
• Self-motivated team player with a positive attitude and strong attention to detail.
• Ability to handle confidential information responsibly.

Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support.
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources.
• Review and verify employee timecards for accuracy at the location level.
• Perform data entry, maintain spreadsheets, and generate reports as needed.
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry.
• Maintain organized physical and digital filing systems and accurate records.
• Support overall office organization, upkeep, and administrative compliance.
• Perform other administrative duties as assigned.

Skills

Bilingual English/Spanish

Attention to detail

Time management

Verbal & written communication

Tools

Microsoft Office

Job description

County Materials in Maxwell, IN is seeking an Administrative Assistant to join our professional office. The role includes receptionist duties, data entry, accounts payable support, and benefits assistance, requiring strong organization and confidentiality.

You will greet visitors, answer phones, review timecards, maintain filing systems, generate reports, and support the accounting team. Standard hours are Monday through Friday 7:30 AM to 4:30 PM, with overtime as needed.