Administrative Assistant

Central Processing; Maxwell (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

401(k) match

Paid holidays

Paid time off

Referral rewards

Wellness program

Flexible savings

Employee assistance program

Life insurance

Boot allowance

GUARD for Life

Critical illness insurance

Uniform program

Job summary

County Materials in Maxwell, IN is seeking an Administrative Assistant to support receptionist duties and general office administration. This role requires strong organization, confidentiality, and the ability to multitask in a fast-paced setting.

Responsibilities include answering phones, greeting visitors, processing timecards, data entry, benefits support, and assisting accounts payable, with opportunities to engage across departments and help keep office operations efficient.

Qualifications

• 1–2 years of administrative or related experience preferred.
• Bilingual English/Spanish preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Solid basic math and data accuracy skills.
• Highly organized, proactive, and able to handle multiple priorities.
• Self-motivated team player with a positive attitude and strong attention to detail.
• Ability to handle confidential information responsibly.

Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support.
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources.
• Review and verify employee timecards for accuracy at the location level.
• Perform data entry, maintain spreadsheets, and generate reports as needed.
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry.
• Maintain organized physical and digital filing systems and accurate records.
• Support overall office organization, upkeep, and administrative compliance.
• Perform other administrative duties as assigned.

Skills

Administrative experience

Bilingual English/Spanish

MS Office

Communication skills

Math & data accuracy

Organizational skills

Team player

Confidentiality

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The County Materials Family of Companies manufactures and delivers concrete construction products to meet the demand for growing communities. Since 1946, we've relied on our talented and dedicated team members to provide reliable products with personalized service.

We're hiring an Administrative Assistant to join County Materials in Maxwell, IN.

Job Summary

The Administrative Assistant is responsible for receptionist and general administrative duties, including answering phones, greeting visitors, timecard review, data entry, accounts payable assistance, and benefits support. This position requires strong organizational skills, confidentiality, attention to detail, and the ability to multitask in a fastpaced office setting.

Job Duties & Responsibilities

• Serve as the primary receptionist, answering phones, greeting visitors, and providing general clerical support
• Provide administrative assistance with employee benefits inquiries, directing questions to appropriate resources
• Review and verify employee timecards for accuracy at the location level
• Perform data entry, maintain spreadsheets, and generate reports as needed
• Act as the accounts payable liaison for the location, supporting the accounting team with documentation and data entry
• Maintain organized physical and digital filing systems and accurate records
• Support overall office organization, upkeep, and administrative compliance
• Perform other administrative duties as assigned

COUNTY Core Competencies

The expected behaviors of all COUNTY team members that align with Our Values and Our Commitments:

• Integrity & Organizational Awareness
• Customer First Focus
• Results Driven Orientation
• Teamwork, Safety & Collaboration
• Problem Solving & Decision Making
• Creativity & Innovation

Job-Based Competencies

• Attention to Detail & Time Management
• Communication Coordination
• Professional Service
• Meeting & Event Coordination
• Information & Data Management
• Confidentiality
• Critical Thinking & Motivation

Experience & Qualifications

• 1-2 years of administrative or related experience (preferred)
• Bilingual proficiency in English and Spanish (preferred)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Solid basic math and data accuracy skills
• Highly organized, proactive, and able to handle multiple priorities
• Self-motivated team player with a positive attitude and strong attention to detail
• Ability to handle confidential information responsibly

Work Environment

• Professional office-based environment
• Regular interaction with employees and visitors
• Standard hours: Monday- Friday 7:30 AM - 4:30 PM
• Overtime may be required as needed

Physical & Work Expectations

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

• Frequent standing, walking, bending, reaching, or handling materials/equipment.
• Occasional climbing, kneeling, crawling, or lifting/moving up to 40 pounds.
• Ability to concentrate, follow detailed instructions, communicate effectively, and safely perform job duties.
• May require the operation of specific tools, equipment, or vehicles associated with the position

Benefits Overview

Central Processing Corporation is the payroll and benefit service of the County Materials Family of Companies.

• Health, dental and vision insurance
• Paid Short-term & Long-term disability
• 401(k) match
• 8 Paid holidays
• Paid Time Off
• Referral rewards program
• Wellness program with rewards
• Flexible Savings Options
• Employee Assistance Program
• Paid Life Insurance
• $200 Boot Allowance
• Safety focused: GUARD for Life
• Voluntary critical illness & accident insurance
• Optional Uniform Program

English: https://hub.countymaterials.com/hubfs/Benefits.pdf

Spanish: https://hub.countymaterials.com/hubfs/Benefits-Spanish.pdf

The County Materials Family of Companies connects candidates with rewarding careers in concrete manufacturing, an industry that's growing faster than most. We work alongside individuals to leverage their skills and align them with diverse job opportunities in production, transportation, safety, finance, human resources, information technology, marketing, risk management, and more.

Military service members and veterans are encouraged to apply.

County Materials Family of Companies is an EEO/Affirmative Action Employer; all qualified applicants will receive consideration for employment without regard to any characteristic prohibited by federal, state and/or local laws.

We participate in E-Verify to confirm employment eligibility for all new hires.