Administrative Assistant

Associa; Sarasota (FL); On-site; USD 23,000 - 28,000; Full time

Job summary

Associa in Sarasota, FL is seeking an Administrative Assistant to support our property management team. You will provide essential administrative support, manage calendars, coordinate communications, and help maintain accurate records to ensure smooth daily operations.

The role requires proficiency in Microsoft Office, strong customer service and communication skills, and the ability to prioritize and meet deadlines in a collaborative, office-based environment.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook) and professional communication.
• Strong customer service and communication skills.
• Ability to communicate with multiple stakeholders (managers, vendors, clients).
• Ability to prioritize, manage time, and meet deadlines.
• High School Diploma or GED required.
• At least one year of related experience.

Responsibilities

• Provide crucial administrative support to the property management team and maintain smooth day-to-day operations.
• Act as a central point of contact for inquiries and coordinate information flow.
• Maintain accurate records, prepare reports, and assist with documentation for property management.
• Manage calendars, schedule appointments, and coordinate meetings for the team.
• Build positive relationships with clients, tenants, and vendors, delivering excellent customer service.

Skills

MS Office

Customer service

Communication

Time management

Attention to detail

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We're looking for a dedicated administrative support professional to support our property management team at our Sarasota, FL, branch office.

This is a full-time position. With an hourly pay rate of $17-20, depending on experience, and Benefits such as medical, dental, vision, and 401(k).

How Our Employees Make an Impact:

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist withdocumentationto support effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellentcustomer service.

Requirements

• Knowledge ofMicrosoft Officeproducts (Word, Excel, Outlook,) at a proficient level. Professionalcustomer serviceand communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level. High School Diploma or GED Required
• At least one year of directly related or closely related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.