Administrative Assistant for Institutional Development

The District Board of Trustees of Pensacola State College, Florida; Pensacola (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Pensacola State College seeks an Administrative Assistant to provide high-level support to the Executive Director, Institutional Development, and departmental staff. This full-time position requires professionalism, accuracy, and strong customer service across diverse stakeholders.

Responsibilities include preparing letters and reports, scheduling meetings, recording minutes, managing files, and coordinating event logistics. Flexibility for evenings/weekends may be needed.

Qualifications

• High school diploma or GED and four years of secretarial experience.
• Proficiency with Microsoft Office Suite in a networked office.
• Background checks as required by FDLE and college policy.

Responsibilities

• Provide administrative support to the Executive Director and staff.
• Prepare letters, reports, and maintain files; answer phones.
• Coordinate meetings, prepare agendas, record minutes, and manage calendars.
• Assist with event logistics, donor database entry, and communications.

Skills

Secretarial experience

Communication skills

Organization skills

Nonprofit customer service

Education

High school diploma or GED

Tools

Blackbaud Raiser's Edge

Microsoft Office

Job description

Pensacola State College seeks an Administrative Assistant to provide high-level support to the Executive Director, Institutional Development, and departmental staff. This full-time position requires professionalism, accuracy, and strong customer service across diverse stakeholders.

Responsibilities include preparing letters and reports, scheduling meetings, recording minutes, managing files, and coordinating event logistics. Flexibility for evenings/weekends may be needed.