Donor & Development Administrative Assistant

Pensacola-State-College; Pensacola (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Pensacola State College is seeking an Administrative Assistant to support the Executive Director, Institutional Development and department staff. The role involves preparing letters and reports, filing, answering phones, and assisting with event logistics.

You will coordinate meetings, prepare agendas, record minutes, manage calendars, and ensure a welcoming office environment. A high school diploma and four years of secretarial experience, plus strong MS Office skills, are required.

Qualifications

• Graduation from high school or GED equivalency and four years of secretarial experience.
• Demonstrated computer skills and proficiency with Microsoft Office Suite (Word, Excel, Publisher, Outlook).
• College coursework may substitute for required experience on a year-for-year basis.

Responsibilities

• Provide administrative support to the Executive Director, Institutional Development and departmental staff.
• Prepare letters, reports, and maintain files; answer phones; assist with event logistics and mailings.

Skills

Communication

Organization

Microsoft Office

Education

High school diploma or GED

Tools

Blackbaud Raisers Edge

Job description

Pensacola State College is seeking an Administrative Assistant to support the Executive Director, Institutional Development and department staff. The role involves preparing letters and reports, filing, answering phones, and assisting with event logistics.

You will coordinate meetings, prepare agendas, record minutes, manage calendars, and ensure a welcoming office environment. A high school diploma and four years of secretarial experience, plus strong MS Office skills, are required.