Administrative Assistant

Transitions Day Support Services; Tappahannock (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) matching

Performance bonus

Career advancement

Paid time off

Training & development

Competitive pay

Career growth

Job summary

Transitions Day Support Services is seeking a motivated Administrative Assistant to support day-to-day operations of our group day and community engagement programs. You will answer calls, schedule meetings, prepare correspondence, and assist administrative staff with planning and reporting.

The ideal candidate is highly organized, communicates clearly, and maintains professional demeanor while handling multiple tasks and maintaining filing systems.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience as Administrative Assistant or similar role.
• Familiarity with standard office equipment.
• Excellent computer skills and MS Office (Word/Outlook/PowerPoint).
• Highly organized with strong time management; able to prioritize.
• Ability to pass a criminal background check.

Responsibilities

• Manage daily operational task workflow.
• Answer phone calls and route to the right person.
• Schedule appointments and maintain calendar.
• Organize meetings, take accurate minutes.
• Write emails, memos, letters; distribute them.
• Manage electronic database and contribute to reports.
• Maintain organized filing system; update procedures.
• Order supplies and check inventory.

Skills

Time management

Organizational skills

Communication

Education

High school diploma / GED

Associate degree or admin training

Tools

Microsoft Word

Outlook

PowerPoint

Job description

Benefits:

• 401(k) matching


• Bonus based on performance


• Opportunity for advancement


• Paid time off


• Training & development

Benefits/Perks

• Competitive Compensation


• Paid Time Off


• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will assist with the day-to-day operations of our group day and community engagement programs, and provide support to our administrative staff. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized, with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Manage the workflow of daily operational tasks


• Answer incoming phone calls and route them to the appropriate person


• Schedule appointments and maintain a calendar


• Organize meetings and take accurate minutes


• Write emails, memos, and letters, and distribute them appropriately


• Manage electronic database


• Contribute to company reports


• Maintain an organized filing system


• Develop, update, and maintain relevant office procedures


• Order supplies and check inventory

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred


• Previous experience as an Administrative Assistant or in a similar position


• Familiarity with standard office equipment


• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint


• Highly organized with excellent time management skills and the ability to prioritize projects


• Ability to pass a criminal background check