Administrative Assistant

RG&T Solutions; Saco (ME); On-site; USD 42,000 - 55,000; Full time

Job summary

RG&T Solutions in Maine is seeking an organized Administrative Assistant to support resident services operations. You will manage calendars, coordinate meetings, prepare documents, and maintain accurate resident and property files. You will answer phones and emails with professionalism, assist with data entry and reporting, and support routine office workflow tasks, including basic invoicing. A calm, confidential, customer-focused demeanor is essential.

Qualifications

• Attention to detail and ability to maintain organized records.
• Excellent communication and customer-service skills with empathy for residents and community stakeholders.
• Proficiency with email, document preparation, and spreadsheets/data entry.
• Ability to coordinate logistics for meetings and events and manage competing priorities.
• Professional, responsive demeanor and confidentiality-minded approach.

Responsibilities

• Manage calendars, coordinate meetings, and support staff/partner events.
• Prepare, format, and organize documents.
• Maintain accurate resident and property files and office records.
• Answer phones, monitor email, and handle front-desk inquiries with professionalism and compassion.
• Assist with data entry, document updates, and generation/support of reports.
• Support basic invoicing and routine office workflow tasks.

Skills

Attention to detail

Customer service

Office software

Event coordination

Professionalism

Job description

supporting affordable housing and resident services operations.

Key Duties Include

• Manage calendars, coordinate meetings, and support staff/partner events.
• Prepare, format, and organize documents.
• Maintain accurate resident and property files and office records.
• Answer phones, monitor email, and handle front-desk inquiries with professionalism and compassion.
• Assist with data entry, document updates, and generation/support of reports.
• Support basic invoicing and routine office workflow tasks.

Qualifications & Skills

• Strong attention to detail and ability to maintain organized records.
• Excellent communication and customer-service skills, with empathy for residents and community stakeholders.
• Proficiency with administrative tools (email, document preparation, spreadsheets/data entry).
• Ability to coordinate logistics for meetings and events and manage competing priorities.
• Professional, responsive demeanor and confidentiality-minded approach.