Administrative-Assistant Fluent in Spanish

Immigration Law PLLC; Ann Arbor (MI); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Free on-site parking

Professional development opportunities

Job summary

Immigration Law Pllc in Ann Arbor, MI seeks an Administrative Assistant fluent in Spanish to support its legal team. The role focuses on office administration, document preparation, calendar management, and workflow efficiency using MS Office and QuickBooks.

The ideal candidate will be detail-oriented, organized, collaborative, and quick to learn new software. Office-based position with typical Monday–Friday hours and competitive benefits.

Qualifications

• Experience in administrative support within a legal or professional services setting is preferred.
• Ability to draft and edit communications with professional tone and accuracy.
• Strong organizational skills to maintain filing systems and calendars.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports, and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Assist in creating invoices and processing payments through QuickBooks

Skills

Spanish language

Office administration

Attention to detail

Organizational skills

Written communications

Tools

QuickBooks

Microsoft Office

Job description

Administrative Assistant fluent in Spanish

We are looking for an experienced administrative assistant with strong office administration and management skills to join our legal team. Adept at working with Microsoft Office programs, handling administrative tasks, and ensuring office efficiency. The ideal candidate will have strong attention to detail, excellent organizational skills, the ability to work collaboratively in a fast-paced, team-oriented environment, and the ability to learn new software quickly.

Responsibilities:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports, and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Assist in creating invoices and processing payments through QuickBooks.

Required skills:

• Decision-making: Administrative Assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
• Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

Schedule:

Monday to Friday

Salary and Benefits:

We offer a competitive starting salary based on experience and a benefits package that includes top-tier health insurance, dental, vision, a 401(k) plan, paid time off, free on-site parking, and professional development opportunities.