Asistente administrativa con fluidez en español

Immigration Law PLLC; Ann Arbor (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Free on-site parking

Professional development opportunities

Job summary

Immigration Law Pllc in Ann Arbor seeks an Administrative Assistant fluent in Spanish to support the legal team with office administration. You will handle phone intake, scheduling, document preparation, and filing, while collaborating with colleagues to ensure efficient operations.

Proficiency in Microsoft Office and strong organizational skills are required. The role involves managing communications, creating invoices, and assisting with QuickBooks; a detail-oriented, team-oriented candidate

Qualifications

• Experience as Administrative Assistant or similar role.
• Adept at Microsoft Office programs.
• Strong attention to detail and organizational skills.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Willingness to learn new software quickly.
• Spanish language proficiency (fluency) preferred.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings.
• Collate and distribute mail.
• Prepare communications such as memos, emails, invoices, reports, and other correspondence.
• Write and edit communications, from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Assist in creating invoices and processing payments through QuickBooks.

Skills

Decision-making

Communications and collaboration

Organizational skills

Writing

Tools

Microsoft Office

Job description

Administrative Assistant fluent in Spanish

We are looking for an experienced administrative assistant with strong office administration and management skills to join our legal team. Adept at working with Microsoft Office programs, handling administrative tasks, and ensuring office efficiency. The ideal candidate will have strong attention to detail, excellent organizational skills, the ability to work collaboratively in a fast-paced, team-oriented environment, and the ability to learn new software quickly.

Responsibilities:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, invoices, reports, and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Assist in creating invoices and processing payments through QuickBooks.

Required skills:

• Decision-making: Administrative Assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
• Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

Schedule:

Monday to Friday

Salary and Benefits:

We offer a competitive starting salary based on experience and a benefits package that includes top-tier health insurance, dental, vision, a 401(k) plan, paid time off, free on-site parking, and professional development opportunities.