Administrative Assistant — Flexible Schedule & Outreach Support

Self--help-For-the-Elderl; San Francisco (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Self-Help for the Elderly in San Francisco seeks an Administrative Assistant to manage daily office functions, support clinical needs, and handle data and supply management. This Regular Full-Time role requires attention to detail, strong organization, and excellent communication.

You will work with the Administrator and team to ensure high-quality care and efficient office operations. We offer a collaborative environment and the opportunity to contribute to community-based home care and hospice

Qualifications

• Great attention to detail and strong organizational skills.
• Ability to manage and prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Demonstrated data entry skills and professional telephone manners.
• Proficient in MS Office and Internet usage.

Responsibilities

• Assists in the program payment request process, understanding program mission and maintaining quality of service.
• Assists the Administrator and department outreach schedules, performs outreach in the community as needed, and ensures high-quality care.
• Maintains personnel files and aids with department records and in-service materials.
• Orders office supplies and oversees general office equipment maintenance; assists clinicians with supplies and inventory.
• Oversees intake procedures, monitors patient census, and builds relationships with referral sources.
• Maintains flexible schedules to accommodate weekends or evening outreach needs.
• Supports the Transitional Care Project as needed.
• Maintains connections with clinicians and supports clinical staff as much as possible.
• Ensures compliance with local, state, and federal regulations and policies.
• Records meeting minutes and represents the department in meetings and conferences.
• Performs data entry and clerical support for staff.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Verbal & written communication

Data entry

Tools

MS Office

Internet

Job description

Self-Help for the Elderly in San Francisco seeks an Administrative Assistant to manage daily office functions, support clinical needs, and handle data and supply management. This Regular Full-Time role requires attention to detail, strong organization, and excellent communication.

You will work with the Administrator and team to ensure high-quality care and efficient office operations. We offer a collaborative environment and the opportunity to contribute to community-based home care and hospice