Administrative Assistant

Self--help-For-the-Elderl; San Francisco (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Self-Help for the Elderly in San Francisco seeks an Administrative Assistant to manage daily office functions, support clinical needs, and handle data and supply management. This Regular Full-Time role requires attention to detail, strong organization, and excellent communication.

You will work with the Administrator and team to ensure high-quality care and efficient office operations. We offer a collaborative environment and the opportunity to contribute to community-based home care and hospice

Qualifications

• Great attention to detail and strong organizational skills.
• Ability to manage and prioritize multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Demonstrated data entry skills and professional telephone manners.
• Proficient in MS Office and Internet usage.

Responsibilities

• Assists in the program payment request process, understanding program mission and maintaining quality of service.
• Assists the Administrator and department outreach schedules, performs outreach in the community as needed, and ensures high-quality care.
• Maintains personnel files and aids with department records and in-service materials.
• Orders office supplies and oversees general office equipment maintenance; assists clinicians with supplies and inventory.
• Oversees intake procedures, monitors patient census, and builds relationships with referral sources.
• Maintains flexible schedules to accommodate weekends or evening outreach needs.
• Supports the Transitional Care Project as needed.
• Maintains connections with clinicians and supports clinical staff as much as possible.
• Ensures compliance with local, state, and federal regulations and policies.
• Records meeting minutes and represents the department in meetings and conferences.
• Performs data entry and clerical support for staff.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Verbal & written communication

Data entry

Tools

MS Office

Internet

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Regular Full-Time San Francisco, CA, US

8 days ago Requisition ID: 2189

Salary Range: $25.00 To $27.00 Hourly

Title: Administrative Assistant

Department: Home Care & Hospice

FLSA Status: Non-Exempt

Reports To: Administrator

Summary: Responsible for the management and supervision of daily office functions, including clinical needs, data management, supply management, general office maintenance, and other administrative duties.

Essential Functions

• Assists in the program payment request process, understanding program mission and maintaining quality of service.
• Assists the Administrator and the department’s outreach schedules, performs physical outreach in the community as needed, and ensures the delivery of high-quality care to patients, families, and communities.
• Assists the Administrator/Director in maintaining required documents in personnel files and assists with maintaining Home Care and Hospice in-service and related binders.
• Orders office supplies and oversees general maintenance of office equipment. Assists clinicians to order medical supplies, DME and maintains inventory.
• Assists in intake procedures, oversees patient’s daily census and strategy for building up excellent relationships with all the referral sources.
• Has flexible schedules to accommodate weekends or evenings outreach needs.
• Assists in the new Transitional Care Project as backup is needed.
• Maintains close connections with clinicians. Supports clinicians as much as possible.
• Maintains current knowledge and ensures compliance with local, state, and federal statutes and regulations.
• Records meeting minutes, representing the department independently.
• Attends departmental and agency meetings and meetings and or conferences pertaining to Home Care and Hospice’s computer, billing, and clerical systems as required.
• Performs data entry and clerical support for office staff.
• Ensures SHE and SHHCH policies are followed in the performance of duties.
• Performs other duties as assigned.

Qualifications

• Great attention to detail, good organizational skills, and ability to manage and prioritize multiple tasks in a fast-paced environment.
• Must be self-motivated, organized, and able to multitask under minimal supervision.
• Excellent verbal and written communication skills.
• Demonstrated business telephone and data entry skills.
• Proficient in MS Office and the Internet.

Self-Help for the Elderly is an Equal Employment Opportunity/Affirmation Action Employer and we welcome diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status or any other characteristics protected by law. We participate in E-Verify.

Qualified applicants with criminal history will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We may provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please call [phone] for special assistance.