Office Assistant

Talentify; San Francisco (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Self-Help for the Elderly in San Francisco is seeking an Office Assistant to support the Social Services department’s administrative functions. The role involves reception duties, filing, data entry, and coordinating office supplies while assisting with the day-to-day operations.

The ideal candidate will be a bilingual English-Cantonese communicator with strong multitasking skills, attention to detail, and the ability to work with minimal supervision.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• Experience in health, social or aging services beneficial.
• Excellent verbal and written communication and presentation skills.

Responsibilities

• Provide administrative support: memos, meeting invites, and general clerical tasks.
• Answer incoming phone calls as Receptionist for Social Services.
• Maintain filing, typing, faxing, copying, and data entry.
• Assist with office supply ordering, inventory, and monthly expense reports.
• Support daily office operations and keep a clean, organized environment.

Skills

MS Office

Verbal communication

Written communication

Multitasking

Education

High school diploma

Bachelor’s degree preferred

Tools

Internet

Job description

Title: Office Assistant

Department: Social Services

FLSA Status: Non-Exempt

Reports To: Office Coordinator/Director of Social Services

Summary: Responsible for supporting the administrative functions and office duties of the department.

Essential Functions:

• Provides administrative support to the Department, such as sending memos and department meeting invitations.
• Answers incoming phone calls for the Social Services Department as a Receptionist.
• Performs general office support, including filing, typing, faxing, copying, and other clerical tasks.
• Provides administrative assistance on ordering office supplies and inventory, maintaining department supplies assignments, tracking order status, keeping order receipts, ordering monthly travel passes, office arrangements, and monthly expense reports.
• Supports the Office Coordinator and assists with the day-to-day operations of the office by maintaining a clean and neat environment for clients and staff. Replenishes office supplies as needed.
• Assists with workers’ timesheet input and passes out workers’ paychecks.
• Assists with marketing tasks and disperses marketing materials.
• Maintains and manages expense reports and data entry and keeps the reports in the file.
• Prepares reports as required by funding sources.
• Performs other duties as assigned.

Qualifications:

• A high school graduate with relevant housing experience. Bachelor’s degree preferred.
• Experience in providing health, social or aging services in the community.
• Excellent verbal and written communication and presentation skills.
• Must be self-motivated, organized, and able to multitask under minimal supervision.
• Great attention to detail, good organizational skills, and ability to manage and prioritize multiple tasks.
• Proficient in MS Office and the Internet.
• Must be bilingual in English and Cantonese. Biliterate in English and Chinese is a plus.
• Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver’s license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy.

Self-Help for the Elderly is an Equal Employment Opportunity/Affirmation Action Employer and we welcome diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status or any other characteristics protected by law. We participate in E-Verify.

Qualified applicants with criminal history will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We may provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please call [phone] for special assistance.