Office Assistant

Selfhelpelderly; San Francisco (CA); On-site; USD 31,684 - 33,062; Full time

Job summary

Selfhelpelderly is seeking an Office Assistant in San Francisco, CA. The role involves providing administrative support to the Social Services Department, including reception duties, clerical tasks, and maintaining office supplies.

The ideal candidate is a high school graduate, familiar with health and social services, possesses strong communication skills, and is bilingual in English and Cantonese. Experience with MS Office is essential.

The position offers competitive hourly compensation and an opportunity to work in a diverse environment.

Qualifications

• High school graduate with relevant housing experience; Bachelor's degree preferred.
• Experience in providing health, social or aging services in the community.
• Excellent verbal and written communication and presentation skills.
• Self-motivated, organized, and able to multitask with minimal supervision.
• Attention to detail and ability to manage multiple tasks.
• Proficient in MS Office and the Internet.
• Bilingual in English and Cantonese; biliterate in English and Chinese is a plus.
• Must have a valid CA driver's license and meet driving requirements.

Responsibilities

• Provide administrative support to the Department and answer incoming phone calls.
• Perform general office support tasks such as filing, typing, and copying.
• Assist in ordering office supplies and maintain inventory.
• Support Office Coordinator with day-to-day operations.
• Assist with timesheet input and distribute paychecks.
• Maintain expense reports and prepare reports for funding sources.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Bilingual in English and Cantonese

Proficiency in MS Office

Education

High school diploma

Bachelor's degree (preferred)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Assistant

Regular Full-Time San Francisco, CA, US

4 days ago Requisition ID: 2178

Salary Range: $23.00 To $24.00 Hourly

Title: Office Assistant

Department: Social Services

FLSA Status: Non-Exempt

Reports To: Office Coordinator/Director of Social Services

Summary: Responsible for supporting the administrative functions and office duties of the department.

Essential Functions:

• Provides administrative support to the Department, such as sending memos and department meeting invitations.
• Answers incoming phone calls for the Social Services Department as a Receptionist.
• Performs general office support, including filing, typing, faxing, copying, and other clerical tasks.
• Provides administrative assistance on ordering office supplies and inventory, maintaining department supplies assignments, tracking order status, keeping order receipts, ordering monthly travel passes, office arrangements, and monthly expense reports.
• Supports the Office Coordinator and assists with the day-to-day operations of the office by maintaining a clean and neat environment for clients and staff. Replenishes office supplies as needed.
• Assists with workers’ timesheet input and passes out workers’ paychecks.
• Assists with marketing tasks and disperses marketing materials.
• Maintains and manages expense reports and data entry and keeps the reports in the file.
• Prepares reports as required by funding sources.
• Performs other duties as assigned.

Qualifications:

• A high school graduate with relevant housing experience. Bachelor’s degree preferred.
• Experience in providing health, social or aging services in the community.
• Excellent verbal and written communication and presentation skills.
• Must be self-motivated, organized, and able to multitask under minimal supervision.
• Great attention to detail, good organizational skills, and ability to manage and prioritize multiple tasks.
• Proficient in MS Office and the Internet.
• Must be bilingual in English and Cantonese. Biliterate in English and Chinese is a plus.
• Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver’s license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy.

Self-Help for the Elderly is an Equal Employment Opportunity/Affirmation Action Employer and we welcome diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status or any other characteristics protected by law. We participate in E-Verify.

Qualified applicants with criminal history will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We may provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please call [phone] for special assistance.