Administrative Assistant - Fire & Life Safety Office

Impact Fire Services; Phoenix (AZ); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Competitive compensation

Weekly pay

Career advancement opportunities

Healthcare

Dental

Vision

Life insurance

Paid time off and holidays

Disability insurance

401(k) company match

Shared Ownership Program

Job summary

Impact Fire Services, a growing national fire protection company, is seeking an Administrative Assistant for the Phoenix, AZ office. The role supports front-desk operations, scheduling, invoicing support, and staff training coordination in a fast-paced environment.

The ideal candidate has administrative experience, strong MS Office skills, excellent communication, and superb organizational abilities. You will interact with staff and visitors, manage deadlines, and help ensure smooth daily

Qualifications

• Administrative experience required.
• MS Word and Excel proficiency.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced office environment.
• Exceptional communication skills.
• Superior organization skills and dedication to completing projects in a timely manner.

Responsibilities

• Greeting visitors upon arrival to the office.
• Manage workflow ensuring that deadlines are met and work is completed correctly.
• Assist in scheduling work for field employees.
• Assist with collection calls on outstanding invoices.
• Assist in training staff members and new hires.
• Implement and monitor programs as directed by management, and see the programs through to completion.
• Generate memos, emails and reports when appropriate.
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.
• Maintain office supplies by checking inventory and order items.
• Respond to questions and requests for information.
• Answer incoming calls and assume other receptionist duties when needed.

Skills

Administrative experience

Exceptional communication

Organizational skills

Problem solving

Customer service mindset

Education

High school diploma or equivalent

Tools

MS Word

Excel

Job description

Impact Fire Services, a growing national fire protection company, is seeking an Administrative Assistant for the Phoenix, AZ office. The role supports front-desk operations, scheduling, invoicing support, and staff training coordination in a fast-paced environment.

The ideal candidate has administrative experience, strong MS Office skills, excellent communication, and superb organizational abilities. You will interact with staff and visitors, manage deadlines, and help ensure smooth daily