Administrative Assistant

Impact Fire Services, LLC; Phoenix (AZ); On-site; USD 38,000 - 46,000; Full time

Job summary

Impact Fire Services, LLC in Phoenix, AZ is seeking an Administrative Assistant to support the Phoenix office. The role requires multi-tasking, strong organization, and teamwork to keep workloads on track.

This position is located in Phoenix, AZ and emphasizes efficient, proactive service for staff and clients. Responsibilities include greeting visitors, scheduling field work, handling invoices, training staff, generating memos and reports, maintaining equipment, and managing supplies with

Qualifications

• Administrative Assistant experience
• Current use of MS Office Suite (Word, Excel) in a proficient manner
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Responsibilities

• Greeting visitors upon arrival to the office
• Manage workflow ensuring that deadlines are met and work is completed correctly
• Assist in scheduling work for field employees
• Assist with collection calls on outstanding invoices
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed

Skills

Administrative experience

Attention to detail

Communication skills

Organizational skills

Problem-solving

Tools

MS Word

MS Excel

Job description

Impact Fire Services is seeking an Administrative Assistant to support the Phoenix, AZ office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

This position is located in Phoenix, AZ

Primary Job Responsibilities:

• Greeting visitors upon arrival to the office
• Manage workflow ensuring that deadlines are met and work is completed correctly
• Assist in scheduling work for field employees
• Assist with collection calls on outstanding invoices
• Assist in training staff members and new hires
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed

Job Requirements:

• Administrative Assistant experience
• Current use of MS Office Suite (Word, Excel) in a proficient manner
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organization skills and dedication to completing projects in a timely manner

Other Requirements:

• Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients,
• and others at all times
• Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective
• methods for solvingproblems to support the business objectives.
• Strong interpersonal/communication skills
• Detailed oriented and demonstrate a high degree of accuracy when performing data entry
• Previous fire protection experience a plus.