Administrative Assistant – Financial Services

Mission Staffing; Greenwich (CT); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading financial services firm in Greenwich, CT is seeking a detailed-oriented Administrative Assistant with experience in trading floors or investor relations. This position involves supporting executives, managing schedules, and coordinating internal and external communications. Successful candidates will exhibit strong organizational abilities and professionalism while adapting to a fast-paced work culture.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Qualifications

• 3–10 years of administrative experience in financial services.
• Experience on a trading floor or in investor relations preferred.
• Strong interpersonal skills and ability to manage multiple priorities effectively.

Responsibilities

• Provide administrative support to executives and investment professionals.
• Manage complex calendars and arrange travel itineraries.
• Prepare and format presentations and reports.

Skills

Communication

Organization

Attention to Detail

Discretion

Job description

Administrative Assistant – Financial Services

Administrative Assistant – Financial Services

1 week ago Be among the first 25 applicants

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $100,000.00/yr

Additional compensation types

Annual Bonus

Role: Administrative Assistant – Financial Services

(Trading Floor or Investor Relations Experience Preferred)

Compensation: $80,000 – $100,000 Base + Overtime + Bonus

(Compensation commensurate with experience)

About the Role:

A leading financial services firm in Greenwich, CT is seeking a highly professional and detail-oriented Administrative Assistant to join their team. The ideal candidate will have prior experience supporting high-performing executives in a trading floor or investor relations setting. This role offers a mix of administrative, operational, and client-facing responsibilities in a dynamic and fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to executives and investment professionals.
• Manage complex calendars, coordinate internal and external meetings, and arrange detailed travel itineraries.
• Prepare, proofread, and format presentations, investment materials, and reports.
• Coordinate investor meetings, earnings calls, and special events.
• Maintain internal systems and databases, track communications and follow-ups.
• Handle confidential and sensitive information with utmost discretion.
• Manage expense reports and reconcile travel or operational costs.
• Liaise effectively with internal departments and external stakeholders, including investors and counterparties.
• Assist with ad-hoc projects and tasks as needed.

Qualifications:

• 3–10 years of administrative experience in financial services, investment management, private equity, or investment banking.
• Experience on a trading floor or within investor relations strongly preferred.
• Strong interpersonal and written communication skills.
• Ability to manage multiple priorities in a high-pressure environment with exceptional attention to detail.
• Discreet, dependable, and adaptable with a strong sense of urgency.
• Strong organizational and time management skills.
• Location: Greenwich, CT – 3 days per week in-office
• Fast-paced, high-performance culture with direct exposure to senior leadership and external partners.
• Strong growth potential and opportunity for visibility within the firm.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Venture Capital and Private Equity Principals, and Capital Markets

Referrals increase your chances of interviewing at Mission Staffing by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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