Global Markets, Administrative Assistant

RBC Capital Markets, LLC; New York (NY); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) with company-matching

Health, dental, vision insurance

Paid time off

Job summary

RBC Capital Markets, LLC is seeking an experienced administrative professional to support a finance team in New York. The role involves calendar management, travel logistics, expense processing, CRM data entry, and coordination of meetings and events.

The ideal candidate has 3–5 years in finance administration, a bachelor’s degree, and strong organizational and communication skills to thrive in a fast-paced environment.

Qualifications

• 3–5 years of administrative experience within the finance industry.
• Bachelor's degree or equivalent.
• Ability to work in a dynamic, fast-paced environment.
• High attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Maintain outlook calendars and coordinate meetings for team.
• Arrange and coordinate domestic and international travel agendas.
• Handle expense reports and ensure policy compliance.
• Act as SME for T&E and other policies and procedures.
• Produce and edit spreadsheets and presentations for internal/external meetings.

Skills

Communication

Data Entry

Detail-Oriented

Email Services

Office Administration

Presentation Software

Spreadsheet Software

Teamwork

Time Management

Word Processing Software

Education

Bachelor's degree or equivalent

Job description

Job Description

What is the opportunity?

• Maintain outlook calendars and manage the coordination and logistics of both internal and external meetings for team
• Arrange and coordinate domestic and international travel agendas
• Handle expense reports for assigned staff, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Manage phones and screen incoming calls and determine the level of priority
• Arrange video conferences and meeting spaces
• Manage client contact information in RBC's CRM (Client Relationship Management system), assist with call reports and various data entry
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
• Prepare and submit invoices
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Maintain information flow to internal partners and remain up to date on divisional activities and business objectives
• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

• At least 3-5 years of administrative experience within the finance industry
• Bachelor's degree or equivalent
• Ability to work in a dynamic, fast-paced environment
• Ability to organize, prioritize, multi-task and solve problems efficiently
• High attention to detail
• Strong written and verbal communication skills
• High degree of integrity and confidentiality
• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint
• Able to learn new technology quickly and adapt functionality to departmental needs
• Exhibits sound judgement and decision-making abilities
• Ability to interact effectively and establish good working relationships with other internal and external personnel
• Excellent telephone etiquette
• Self-starter with ability to work independently

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program include competitive compensation and flexible benefits, such as 401(k) program with company-matching contributions, health, dental, vision, life, disability insurance, and paid-time off.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Opportunities to do challenging work.
• Opportunities to build close relationships with clients.

The expected salary range for this particular position is $80,000-$110,000 depending on your experience, skills, and registration status, market conditions and business needs.

You have the potential to earn more through RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided the business meets its performance targets and you meet your individual goals.

RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

• Drives RBC's high-performance culture
• Enables collective achievement of our strategic goals
• Generates sustainable shareholder returns and above market shareholder value

Job Skills

• Communication
• Data Entry
• Detail-Oriented
• Email Services
• Office Administration
• Presentation Software
• Spreadsheet Software
• Teamwork
• Time Management
• Word Processing Software

Additional Job Details

Address: BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK

City: New York

Country: United States of America

Work hours/week: 40

Employment Type: Full time

Platform: CAPITAL MARKETS

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-08-06

Application Deadline: 2026-09-25

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.