Executive Assistant

RBC Capital Markets, LLC; New York (NY); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Bonuses and benefits

Professional development

Dynamic, collaborative team

Job summary

RBC Capital Markets, LLC is seeking a seasoned Administrative professional to support senior executives in New York. The role will manage demanding calendars, coordinate internal and external meetings, and orchestrate domestic and international travel schedules.

You will handle expense reporting with policy compliance and serve as a subject matter expert on T&E and related procedures, while supporting onboarding/offboarding and ad hoc projects.

Qualifications

• Bachelor's degree or equivalent.
• 5–7+ years supporting senior executives in the finance industry.
• Experience handling a wide range of administrative and executive support tasks.
• Ability to work independently with a high level of professionalism.
• Excellent organizational skills and time management with attention to detail.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications and video conferencing platforms.

Responsibilities

• Provide senior level administrative support to RBC US leadership team.
• Maintain and coordinate busy calendars; arrange internal and external meetings.
• Manage complex scheduling across stakeholders.
• Organize and execute events for executive team and external onsite meetings.
• Arrange domestic and international travel agendas.
• Process expense reports and assist with pre-approval and policy adherence.
• Act as SME for T&E and other policies; assist with recruitment and onboarding/offboarding.
• Create and edit spreadsheets and presentations for meetings; handle printing and binding.
• Coordinate Contingent Workforce and SoW processes for the team; onboarding/offboarding contractors.
• Assist with technology requests, supplies, and miscellaneous queries.

Skills

Executive support

Calendar management

Meeting coordination

Travel planning

Expense processing

Confidentiality

Communication

Self-starter

Tech savvy

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Video conferencing (Webex/Zoom/Teams)

Job description

Job Description

What is the opportunity?

• Provide Senior level administrative support to leadership team for RBC US

• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.

• Manage complex scheduling across internal and external stakeholders

• Help organize and execute events for executive team and external onsite meetings

• Arrange and coordinate domestic and international travel agendas

• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines

• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures

• Arrange all aspect of in person and virtual meetings

• Ensure the executive is well-prepared for meetings and events

• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources

• Assist with technology requests, supply orders and miscellaneous queries

• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access

• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings

• Handle regular activities without prompting, and advise in advance of issues or delays

• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support

• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations

• Lead and coordinate ad hoc projects as requested

What do you need to succeed?

• At least 5-7+ years supporting senior executives within the finance industry

• The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism

• Incredible organizational skills, attention to detail, and time management

• A natural problem-solver who is calm under pressure and thrives in fast-paced environments

• Able to handle confidential information with discretion

• Skilled at handling multiple tasks and confident in communicating priorities if needed

• Emotionally intelligent and able to build trust and rapport with senior leaders

• Driven, curious, and eager to take on more responsibility over time

• Bachelor's degree or equivalent

• Ability to work in a dynamic, fast-paced environment

• Ability to organize, prioritize, multi-task and solve problems efficiently

• High attention to detail

• Strong written and verbal communication skills

• High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint

• Exhibits sound judgement and decision-making abilities

• Ability to interact effectively and establish good working relationships with other internal and external personnel

• Excellent telephone etiquette

• Self-starter with ability to work independently

• Tech Savvy - proficient in Microsoft Office Suite and willingness to learn various video conferencing platforms (webex, zoom, teams)

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Opportunities to building close relationships with clients

The good-faith expected salary range for the above position is $75,000- $105,000 depending on factors including but not limited to the candidate's experience, skills, registration status; market conditions; and business needs.This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.

RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

* Drives RBC's high-performance culture

* Enables collective achievement of our strategic goals

* Generates sustainable shareholder returns and above market shareholder value

Job Skills

Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork

Additional Job Details

Address: BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK

City: New York

Country: United States of America

Work hours/week: 40

Employment Type: Full time

Platform: CUSO

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-07-09

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.