Senior Executive Assistant & Operations Liaison

BMO U.S.; New York (NY); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Financial Group is seeking a seasoned administrative and professional support professional in New York City. The role provides senior-level assistance to executives, manages calendars, coordinates events, prepares reports and expense claims, and coordinates with internal and external stakeholders to ensure efficient operations.

The position emphasizes data-driven reporting, effective communication, and process improvement across a large, diverse team.

Qualifications

• Typically 7+ years of relevant experience in an administrative/professional support function, with progressive responsibility and a related post-secondary degree.
• Specialized knowledge from education and/or business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.

Responsibilities

• Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
• Gathers and formats data into regular and ad-hoc reports and dashboards.
• Manages calendars and upcoming events; dispatches invites and books rooms.
• Prepares and logs departmental expense claims and reports; tracks expenses against budget.
• Makes travel arrangements including flight and hotel bookings.
• Liaises with internal and external stakeholders on premises, vendors, relocations, and office planning.
• Organizes work information to ensure accuracy and completeness.
• Develops tailored messaging, including writing and distributing communications.

Skills

Verbal & written comms

Analytical thinking

Problem solving

Collaboration & teamwork

Education

Post-secondary degree

Job description

BMO Financial Group is seeking a seasoned administrative and professional support professional in New York City. The role provides senior-level assistance to executives, manages calendars, coordinates events, prepares reports and expense claims, and coordinates with internal and external stakeholders to ensure efficient operations.

The position emphasizes data-driven reporting, effective communication, and process improvement across a large, diverse team.