Office Manager FT Englewood Cliffs

Englewood Health; Englewood Cliffs (NJ); On-site; USD 59,000 - 72,000; Full time

Job summary

Englewood Health is seeking an experienced Administrative Specialist for the Englewood Cliffs Physicians site to support EHPN operations. You will maintain office systems, supervise staff, and help ensure a timely patient flow, payroll, and correspondence.

The role requires three years of admin experience including one year in a medical office, strong knowledge of policies, procedures, and computer systems, and excellent communication and organizational skills.

Qualifications

• Three (3) years of administrative experience including one year of medical office experience.
• Knowledge of organizational policies, procedures and systems.
• Knowledge of computer systems and applications.
• Knowledge of medical practices, terminology.
• Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports.
• Skill in planning, organizing, delegating and supervising.
• Skill in evaluating the effectiveness of existing methods and procedures.
• Ability to read, interpret and apply policies and procedures.
• Skill in operating a variety of office equipment.
• Ability to deal with patients, medical and administrative staff, and the public effectively.
• Ability to communicate clearly.

Responsibilities

• Maintain office systems and supervise staff.
• Prepare payroll and control correspondence.
• Design filing systems and review supply requisitions.
• Assign and monitor administrative functions and supervising staff.
• Participate in annual budget preparation and analyze variances.
• Schedule expenditures and initiate corrective actions.

Skills

Administrative experience

Office management

Payroll collaboration

Medical terminology

Policies & procedures

Communication

Staff supervision

Organizational skills

Education

High School Diploma

Bachelor’s degree preferred

Tools

Computer systems

Job description

Job Summary

This practice cares for a high-volume of patients in the community and is part of the Englewood Health Physician Network (EHPN). Under the direction of the Practice Administrator and/or EHPN Director, this position Supports EHPN practice site operations by maintaining office systems and supervising staff. The ideal candidate will be responsible for maintaining timely flow of patients; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring administrative functions and supervising staff. In addition, they will achieve financial objectives by participating in annual budget preparation; scheduling expenditures; analyzing variances; and initiating corrective actions.

Department: Englewood Cliffs Physicians
Location: Englewood, NJ
Status: Full Time
Shift: Days
Hours: 8am to 6pm ( Variable)

Job Essentials

• Three (3) years of administrative experience including one year of medical office experience.
• Knowledge of organizational policies, procedures and systems.
• Knowledge of computer systems and applications.
• Knowledge of medical practices, terminology.
• Knowledge of grammar, spelling, punctuation and sentence structure to answer correspondence and prepare reports.
• Skill in planning, organizing, delegating and supervising.
• Skill in evaluating the effectiveness of existing methods and procedures.
• Ability to read, interpret and apply policies and procedures.
• Skill in operating a variety of office equipment.
• Ability to deal with patients, medical and administrative staff, and the public effectively.
• Ability to communicate clearly.

Education

• High School Diploma required; Bachelor’s degree preferred.

Pay & Benefits

Englewood Health job postings provide a minimum rate to comply with New Jersey Law. The rate of pay for each position will be determined based on a variety of factors including the candidate's relevant experience, qualifications, skills, etc. The minimum rate does not include bonuses/incentives, differential pay or other forms of compensation. In addition to the minimum rate, eligible employees may receive comprehensive benefits, including health insurance, retirement plans, paid time off, and other wellness resources.

• Minimum rate: $65,000.00 annually