Facilities Dispatcher & Administrative Specialist

Englewood Hospital; Englewood (NJ); On-site; USD 16,000 - 22,000; Full time

Job summary

Englewood Health in Englewood, NJ seeks an Administrative Assistant/Facilities Dispatcher to support managers, staff, and visitors. You will prioritize, organize, and assign service requests, serving as the first contact for the department and ensuring positive interactions across teams.

The role requires strong administrative experience and a diligent approach to coordinating maintenance work orders and communication with varied stakeholders.

Qualifications

• Minimum of five years of administrative assistant experience required.

Responsibilities

• Dispatches all service requests to maintenance staff according to description of requests.
• Assigns work orders through the department's work order system.
• Data entry of purchasing requisitions.
• Coordinates with lead mechanics to ensure timely delivery of work order requests.
• Monitors the progress of work orders daily and maintains start/end/completion details.
• Follows up daily on outstanding work orders that are incomplete and collects task details.
• Ensures duties meet or exceed department quality standards.
• Works with staff to improve or implement new processes to improve workflow.
• Records meeting minutes for Department meetings.
• Assists with EMS reservation system and UKG time and attendance system.
• Communicates effectively and professionally with employees, peers, executive leadership, customers, vendors and others.

Skills

Administrative experience

Education

High School Graduate or GED

Job description

Englewood Health in Englewood, NJ seeks an Administrative Assistant/Facilities Dispatcher to support managers, staff, and visitors. You will prioritize, organize, and assign service requests, serving as the first contact for the department and ensuring positive interactions across teams.

The role requires strong administrative experience and a diligent approach to coordinating maintenance work orders and communication with varied stakeholders.