Administrative Assistant — Events & Communications

Catholic Diocese of Richmond; Richmond (VA); On-site; USD 38,000 - 50,000; Full time

Job summary

The Catholic Diocese of Richmond invites applications for an Administrative Assistant to support the Office for Evangelization. The role focuses on daily administrative duties, customer service, event registration, and communications across parishes and campus ministries.

Responsibilities include handling finances for events, maintaining databases, coordinating marketing materials, and providing meeting support.

Qualifications

• 3+ years' administrative assistant experience.
• Paid or voluntary parish or Catholic school experience preferred.
• Project coordination or event planning experience.
• Strong computer skills including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Diocesan systems (ParishSoft and Resource Scheduler).
• Online evaluation tools (Survey Monkey).
• Detail-oriented and highly organized.
• Ability to multitask and prioritize in office and events.
• Must be a practicing Catholic, in good standing.
• Must have a valid driver’s license.

Responsibilities

• Answer phone, greet visitors, handle mail for the Office for Evangelization.
• Be central point of contact via phone, email, and print communications.
• Process check requests, expense reports, and deposits per procedures.
• Manage event finances including invoicing and reporting.
• Coordinate registration for programs and events from start to finish.
• Maintain administrative files and operate office equipment.
• Support Unveiled Marriage Preparation Program events.
• Develop and support social media and web presence.
• Create online and hard copy marketing materials.
• Maintain accurate contact databases and schedule Diocesan resources.
• Provide meeting logistics and note-taking for commissions and task forces.
• Provide registration support for events and logistics for Center events.
• Attend major events and collaborate with other Diocesan offices.

Skills

Microsoft Office

Web Design

ParishSoft

Resource Scheduler

Customer service

Detail oriented

Multitasking

Education

High school diploma

Tools

Survey Monkey

Job description

The Catholic Diocese of Richmond invites applications for an Administrative Assistant to support the Office for Evangelization. The role focuses on daily administrative duties, customer service, event registration, and communications across parishes and campus ministries.

Responsibilities include handling finances for events, maintaining databases, coordinating marketing materials, and providing meeting support.